Business Coordinator, Hospital & Biosimilars Portfolios, PCO, MarCom

Report directly to the US Hospital Portfolio Lead Drive and manage key operational projects and continuous improvement activities Provide administrative support to the Portfolio, PCO and MarCom Leads and team members Maintain regular contact with assigned leadership team members to review schedules, events, and assignments Plan and support meetings, events, team buildings, trainings, and external stakeholder meetings Ensure required materials and technology are available and operational Process and track invoices and purchase orders Coordinate travel arrangements, prepare itineraries and expense reports, and perform credit card reconciliation Maintain multiple calendars, anticipate conflicts, and resolve scheduling problems Schedule and coordinate meetings across time zones; distribute and store information in Pfizer repositories Manage projects and ad-hoc assignments Coordinate collaboration, communication, and ownership for high-level initiatives Create spreadsheets, tables, charts, templates, and presentation materials Edit, type, file, proofread, and maintain documents and spreadsheets; run monthly reports Copy, format, and distribute materials Purchase and track office supplies and equipment through Pfizer systems and ARIBA Maintain purchase records, purchase orders, receipts, office supplies, equipment, and cell phones Support new employee onboarding and follow up on technical issues Provide administrative support as requested Work across time zones and global sites Coordinate facilities space requirements and cross-site access Requirements High school diploma required 4 years of related administrative business experience Strong knowledge of Ariba, Travel & Expense, Teams, Box, and Yammer Experience and proficiency in Microsoft Word, Excel, and PowerPoint Ability to perform complex administrative duties and track multiple tasks Strong attention to detail Excellent oral and written communication and organizational skills Sensitivity in handling confidential information Advanced computer skills, including advanced knowledge of Microsoft Office applications such as Word, PowerPoint, Outlook, and Teams Ability to navigate internal organization and processes Must be authorized to be employed in the United States by any employer Must have permanent work authorization in the United States U.S. work visa sponsorship is not available now or in the future Approximately 15% travel required based on business need Core Competencies Demonstrates strong administrative capabilities with expertise in Microsoft Office applications, project management, and effective communication across diverse teams. Proficient in coordinating complex schedules, managing travel arrangements, and supporting high-level initiatives while maintaining attention to detail and confidentiality. Highest-signal resume keywords Microsoft Office Proficiency Project Management Ariba Experience Excellent Communication Skills Attention to Detail ATS Optimization Keywords Hard Skills Microsoft Word Microsoft Excel Microsoft PowerPoint Advanced Computer Skills Complex Administrative Duties Invoice Processing Expense Tracking Calendar Management Document Editing Spreadsheet Creation Soft Skills Organizational Skills Interpersonal Skills Confidentiality Sensitivity Industry Keywords Administrative Support Project Coordination Cross-Site Collaboration Event Planning Onboarding Support Tools & Technologies Ariba Travel & Expense Teams Box Yammer #J-18808-Ljbffr Jobtailor