Center Director Assistant

Job Description

Job Description

Nature of Work

To provide administrative and regional support to the Center Director. The Center Director Assistant develops and manages
the center office systems to assure smooth administrative functions between center, and the Administrative Office. This person
is often the first person-to-person contact with families entering the program. Must meet requirements per Federal Head Start
Performance Standards and any local, state and/or agency policies and procedures..

Education

High school diploma or GED. job related Associate Degree preferred. A thorough knowledge of general office practices,
gained through at least two years full-time office/administrative experience preferably in a social service or educational setting.

Essential Functions

• Be familiar with and adhere to the Head Start Program Performance Standards, State of Louisiana licensing requirements, the RCCDC written work plan, and agency's policies and procedures
• Maintain an open, friendly, professional relationship with all staff and families, to include respect for culture, diversity and ethnicity.
• Participate in annual program self-assessment and continuous quality improvement initiatives of the overall program.
• Protects all children from physical punishment or verbal abuse by anyone in any program activity, and immediately reports any such incident to the center director or person in charge.
• Monitor and ensure confidentiality of children records

Position Specific Essential Functions:

Administrative Support Services

1. Provide clerical support for Center
2. Make administrative decisions in the absence of the Center Director and consult other Center Director's, as necessary and available.
3. Maintains various records, schedules, files (payroll, confidential), etc. for the purpose of documenting and/or providing reliable information
4. Approves leave time for staff in absence of center director in accordance with RCCDC Personnel Policies and Procedures
5. Processes documents and materials (e.g. schedules, agendas, in-kind, mail, etc.) for the purpose of disseminating information to appropriate parties.
6. Prepares written materials (e.g. letters, brochures, newsletters, forms, advertisements, etc.), for the purpose of conveying information regarding center activities and/or procedures.
7. Assist with training parents, volunteers, and employees in program.

Center and Program Coordination

1. Ensure program compliance with codes of all state and local licensing agencies and grant requirements.
2. Makes independent decisions regarding office work flow, delegating work for the purpose of maximizing the efficiency of the work force, and meeting operational requirements.
3. Attend case management meetings, consultations, and staff meetings in absence of Center Director
4. Protects all children from physical punishment or verbal abuse
5. Monitor and manage the maintenance and safety of facilities and availability of supplies.
6. Reports regularly to the Center Director on any developments or problems within the center for the purpose of maximizing the efficiency of the agency.

Additional Job Responsibilities

1. Attend meetings, trainings and appropriate professional development activities.
2. Assist with generating In-Kind
3. Other duties as requested.

Required Knowledge, Skills and Abilities

• Excellent written and verbal communication skills.
• Ability to follow written and oral instructions
• Intermediate level computer skills, internet and e-mail.
• Sustained concentration and ability to handle multiple tasks often simultaneously.
• Analyze situations and adopt an effective course of action.
• Ability to handle stressful and sensitive situations in a professional manner.
• Make independent decisions on matters involving established policies and procedures
• Ability to work independently and maintain cooperative work relationships.
• Ability to respond appropriately to an emergency or a crisis situation.

SPECIAL CONSIDERATIONS

Employees within this classification are required to:

• Pass a criminal background check.
• Pass a physical examination every three years
• Complete Tuberculosis (TB) test every three years with negative results.
• Maintain a current First Aid and CPR certification ( training provided )
• Valid driver's license with a driving record in compliance with RCCDC's insurance carrier requirements.
• Frequent sitting for long periods using computer keyboard, telephone and other office machines.
• Occasional standing, stooping, bending, reaching and lifting up to 50 lbs.
• Frequent kneeling, stooping, bending, and occasional sitting on the floor to attend to children's needs
• Be able to perform duties in an active environment with changes in climate and noise level.