Executive Assistant

Executive Assistant – Church of the King Status: Full Time

The Executive Assistant provides high-level administrative support to the Executive Pastor, enabling greater focus on executive leadership responsibilities. This role requires excellence in organization, communication, confidentiality, and follow-through in a fast-paced ministry environment.

Key Responsibilities

• Provide comprehensive administrative support to the Executive Pastor
• Manage complex calendars, schedule appointments, and coordinate meetings and events
• Prepare, edit, and format correspondence, communications, presentations, and reports
• Coordinate travel arrangements, guest speakers, and visitor logistics, including accommodations and hospitality
• Serve as a liaison between executive leadership, staff, vendors, church members, and external partners
• Receive, screen, and direct incoming communications, calls, and visitors with professionalism and discretion
• Take, compile, and distribute meeting notes and follow-up items as needed
• Conduct research, gather data, and prepare reports to support decision-making and planning
• Manage multiple projects simultaneously while prioritizing deadlines and deliverables
• Monitor, organize, and respond to incoming communications in a timely manner
• Support executive and leadership teams with administrative tasks related to meetings, documents, and presentations
• Identify opportunities to improve processes and increase efficiency within administrative operations

Qualifications & Skills

• Strong organizational, planning, and time management skills
• Excellent written and verbal communication skills
• High level of confidentiality, integrity, and discretion
• Strong problem-solving and decision-making ability
• Ability to manage multiple priorities in a fast-paced environment
• Attention to detail with a high degree of accuracy
• Self-starter with strong initiative and follow-through
• Proficiency in Microsoft Office Suite and standard office systems
• Ability to work collaboratively while supporting executive leadership needs

Culture & Personal Expectations

• Commitment to uphold and reflect the culture and values of Church of the King
• Maintain a positive, service-oriented, and team-first attitude
• Actively pursue personal spiritual growth through prayer, Scripture, worship, and discipleship
• Demonstrate integrity, humility, and a heart of service in all interactions
• Foster a culture of excellence, honor, and unity within the organization

Education & Experience

• Bachelor's degree in business administration or related field preferred
• Minimum of 5 years of executive administrative or high-level support experience may be substituted in lieu of degree

Physical Requirements

• Ability to occasionally lift up to 35 lbs