Executive Assistant

Church of The King

Executive Assistant - Church of the King
Status: Full Time

The Executive Assistant provides high-level administrative support to the Executive Pastor, enabling greater focus on executive leadership responsibilities. This role requires excellence in organization, communication, confidentiality, and follow-through in a fast-paced ministry environment.

Key Responsibilities

Provide comprehensive administrative support to the Executive Pastor
Manage complex calendars, schedule appointments, and coordinate meetings and events
Prepare, edit, and format correspondence, communications, presentations, and reports
Coordinate travel arrangements, guest speakers, and visitor logistics, including accommodations and hospitality
Serve as a liaison between executive leadership, staff, vendors, church members, and external partners
Receive, screen, and direct incoming communications, calls, and visitors with professionalism and discretion
Take, compile, and distribute meeting notes and follow-up items as needed
Conduct research, gather data, and prepare reports to support decision-making and planning
Manage multiple projects simultaneously while prioritizing deadlines and deliverables
Monitor, organize, and respond to incoming communications in a timely manner
Support executive and leadership teams with administrative tasks related to meetings, documents, and presentations
Identify opportunities to improve processes and increase efficiency within administrative operations

Qualifications & Skills

Strong organizational, planning, and time management skills
Excellent written and verbal communication skills
High level of confidentiality, integrity, and discretion
Strong problem-solving and decision-making ability
Ability to manage multiple priorities in a fast-paced environment
Attention to detail with a high degree of accuracy
Self-starter with strong initiative and follow-through
Proficiency in Microsoft Office Suite and standard office systems
Ability to work collaboratively while supporting executive leadership needs

Culture & Personal Expectations

Commitment to uphold and reflect the culture and values of Church of the King
Maintain a positive, service-oriented, and team-first attitude
Actively pursue personal spiritual growth through prayer, Scripture, worship, and discipleship
Demonstrate integrity, humility, and a heart of service in all interactions
Foster a culture of excellence, honor, and unity within the organization

Education & Experience

Bachelor's degree in business administration or related field preferred
Minimum of 5 years of executive administrative or high-level support experience may be substituted in lieu of degree

Physical Requirements

Ability to occasionally lift up to 35 lbs

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Vacancy posted 23 hours ago

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