Payroll Specialist

Job Description

Job Description

Payroll Specialist (Temporary)

Location: Princeton, NJ (Hybrid)
Schedule: 9:00 AM - 5:00 PM
Duration: Temporary (with potential for extension or temp-to-perm)

Position Overview

A nonprofit organization based in Princeton, NJ is seeking a Payroll Specialist to provide immediate coverage due to a leadership transition. This role will focus on ensuring accurate and timely payroll processing across a multi-state employee population.

Key Responsibilities

• Process semi-monthly payroll for approximately 70+ employees (full-time and part-time)
• Manage payroll for employees across multiple states, ensuring compliance with varying tax regulations (NJ, NY, NC, GA, IN, MO, CA, etc.)
• Maintain and execute payroll in ADP Workforce Now and support related processes in Sage (GL system)
• Ensure accuracy of payroll data, including earnings, deductions, and employee classifications
• Apply strong knowledge of payroll tax codes and multi-state compliance requirements
• Perform payroll reconciliations and assist with related reporting as needed
• Work heavily in Excel to support payroll calculations, tracking, and reporting
• Partner with finance and HR to resolve payroll discrepancies and employee inquiries
• Support continuity of payroll operations during leadership transition, ensuring deadlines are consistently met

Qualifications

• 3+ years of hands-on payroll processing experience
• Strong working knowledge of multi-state payroll and tax compliance
• Experience with ADP Workforce Now preferred
• Familiarity with Sage or other general ledger systems preferred
• Advanced Excel skills
• Experience working in a nonprofit environment is a plus
• High attention to detail and ability to meet tight payroll deadlines

Additional Details

• Hybrid schedule (2-3 days onsite in Princeton; potentially more onsite initially)
• Immediate need with strong preference for candidates available to start quickly

Pay Details: $35.00 to $40.00 per hour

Search managed by: Julie Rizzetta

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.