Human Resources Assistant

Human Resources Assistant

Classification: B22/Grade 7

Department: Human Resources

Salary Range: $22.33 - $30.67 per hour

Employee Group: Technical

Reports to: Human Resources Supervisor

FTE/FLSA Status: 1.0 FTE | 12-Months | Non-Exempt

Summary Of Responsibilities

The Human Resources Assistant performs administrative and records management functions to ensure the integrity of employee data and HRIS platforms, specifically eFinancePlus and the Employee Access Center. The role is responsible for the full lifecycle of personnel documentation, including salary updates, leave tracking, and compliance filings, while managing technical workflows for compensation, temporary staffing, and district-specific athletic programs. Acting as a key point of contact, the Assistant provides high-level customer support via ticketing systems to resolve policy inquiries and troubleshoot system issues. Throughout these duties, the Assistant maintains strict confidentiality of labor relations information and supports district goals through rigorous data auditing, cross-functional team collaboration, and the preparation of board-level reporting.

Duties And Responsibilities

• Perform comprehensive HR administrative and technical functions, including creation, maintenance, updates, and auditing of employee records, HR databases, and electronic personnel files in accordance with district policies and procedures.
• Support and maintain HRIS and related systems (e.g., eFinancePlus, Frontline, and performance management systems), including system setup, data entry, troubleshooting, imports/exports, corrections, and ongoing data integrity.
• Process employee lifecycle transactions, including onboarding, background checks, status changes, salary updates, annual rollovers, leave and time-off management, and separation documentation.
• Coordinate recruitment and hiring activities, including scheduling and supporting interviews, preparing materials, conducting reference checks, and assisting with selection processes.
• Support onboarding and orientation for temporary employees, including processing paperwork, entering employees into required systems, issuing access credentials, and coordinating required documentation and training materials.
• Prepare, evaluate, and maintain HR reports, board agenda materials, job descriptions, compliance documentation, and other required records and correspondence.
• Respond to employee and supervisor inquiries regarding HR policies, procedures, systems, benefits, payroll-related processes, and technical HR issues, providing guidance and resolution within the scope of authority.
• Support employee leave administration and absence management systems, ensuring accurate tracking, reporting, and communication.
• Collaborate and communicate with Payroll, Benefits, IT, school administrators, and other district departments to ensure effective HR operations and service delivery.
• Provide HR system and process support to staff, including assisting with forms, documentation, troubleshooting, and user guidance.
• Maintain strict confidentiality of employee records and sensitive information, including bargaining-related and personnel data.
• Cross-train in a variety of HR functions and support training of other staff to ensure departmental continuity and effectiveness.
• Maintain a professional, customer-service-oriented approach in all interactions with employees, supervisors, students, and external partners.
• Support district leadership goals and initiatives and perform special projects and other duties as assigned, including occasional extended work hours when required.

Knowledge, Skills & Abilities

• Understanding of human resources practices, procedures, and employment-related regulations.
• Proficiency in office administration, records management, and standard business operations.
• Experience using computer software applications, including word processing, spreadsheets, databases, email, and Human Resource Information Systems (HRIS).
• Strong attention to detail and accuracy in maintaining confidential and sensitive information.
• Effective verbal and written communication skills with employees, administrators, and the public.
• Commitment to providing responsive and professional customer service.
• Strong organizational skills with the ability to prioritize and manage multiple tasks simultaneously.
• Capacity to interpret and apply policies, procedures, contracts, and regulations appropriately.
• Ability to work independently while contributing collaboratively within a team environment.
• Professional interpersonal skills and the ability to establish and maintain effective working relationships with staff, vendors, and community members.

Physical Demands

• The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
• While performing the duties of this position, the employee is regularly required to remain in a stationary position; use hands to handle or operate office equipment; communicate verbally; and hear. The employee may occasionally be required to stand, walk, reach with hands and arms, and lift or move items weighing up to 10 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

Work Environment

• The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this position. The work environment is typically quiet and consistent with a standard office setting.

Education and/or Experience

• Associate's degree in Human Resources, Business Administration, Office Administration, or a related field preferred.
• Minimum of two (2) years of progressively responsible administrative or clerical experience required, preferably in a human resources or public-sector environment.
• Experience with employee records management, data entry, customer service, and HRIS systems preferred.
• Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities may be considered.

Benefit Information

St. Louis Park Schools provides a comprehensive benefits package for employees working 20 or more hours per week. Key benefits include:

• Health and Dental Insurance
• Flexible Spending Accounts (FSA) for medical and dependent care expenses
• Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short- and Long-Term Disability Insurance

The cost of benefits varies based on the employee group and full-time equivalent (FTE) status. For detailed information, including specific benefits and associated costs, please refer to the applicable group or bargaining unit contract Employment Contracts.