ADMINISTRATIVE SECRETARY

Administrative SecretaryThe Administrative Secretary position in the Florida Breast & Cervical Cancer Screening Program (FBCC) provides program support, is responsible for preparing and submitting billing data and medical claims to the program's third-party payor, and acts as the front desk receptionist.Billing/Claims Duties:Generate Accounts Payable Billing report in HMS for services provided by PinCHD examiners and provide to the Program Manager by the 5th of each monthAccurately review, scan, and prepare Health Insurance Claim Form (HCFA), verify current CPT codes and enter data into the Volusia County Database System.Maintain information for the program's databases and various client tracking systems including HMS and Volusia County Database System.Review claims from all service providers to ensure accuracy.Communicate with outside providers as needed regarding billing issues.Program Support Duties:Produce the EARS Services Report each month for PinCHD examiners who are budgeted to conduct services for FBCC. Provide a copy of the report to the Program Manager.Produce the Client Services Report in HMS at least once a month for outside providers including the mobile bus partners and provide a copy of the report to the Program Manager.Works with Human Services Program Analyst to purge client files, following established retention standards.Process travel authorizations per department policy. Review submission of trip logs from assigned staff. Process travel reimbursements per department policy.Make purchases for official state business using the My Florida Market Place system as per the DOH rules and regulations governing purchasing policies and the established guidelines for use. Maintain appropriate inventory of supplies and materials.Receive all orders when delivered and place them in the designated location. Submit invoices to Accounts Payable for purchases received Ensure required documentation for all purchases is received and maintained.Act as the receptionist, answer phones, takes messages, keep telephone log, greets and routes visitors and ensures appropriate professional communications.Act as backup for mail and scheduling duties for the Human Services Counselor I.Knowledge, skills and abilities, including utilization of equipment, required for the position:Knowledge of FDOH Health Management System (HMS) or other electronic medical records systemKnowledge of processing medical bills or claimsKnowledge of principles and processes for providing excellent customer and personal services, knowledge of accounting practices and proceduresKnowledge of general office procedure and practicesKnowledge of procurement procedures and methodKnowledge of operating computers and associated software including Outlook, Word, Excel, skill in processing medical claims and billingSkill in written and oral communicationsSkill in working effectively with the publicAbility to use independent judgment and critical thinkingAbility to adapt quickly to changeAbility to work independently with minimal supervisionAbility to self-monitor work for accuracy and maximum productivityAbility to prioritize, plan, organize and coordinate assigned workAbility to adjust and identify changing prioritiesAbility to understand and apply applicable rules, regulations, policies and proceduresAbility to review data for accuracy and completenessAbility to communicate effectively both verbally and in writingAbility to provide excellent customer serviceAbility to deal with the public in a tactful and courteous mannerAbility to adjust actions in relation to others' actionsAbility to establish and maintain effective working relationships with othersAbility to use multiple computer programs and software such as Microsoft Office to retrieve and/or input data, ability to handle telephone calls in a courteous and effective mannerQualifications:Minimum High school diploma or equivalentPreferred at least 1 year experience using the FDOH Health Management System (HMS) and/or at least 1 year experience working in medical billing and/or at least 1 year experience using the My Florida Market Place (MFMP) system, at least 1 year experience using the Statewide Travel Management System (STMS) and/or ability to communicate in SpanishWhere You Will Work: St. Petersburg Health Department located at 205 Dr Martin Luther King Jr. Street North, St. Petersburg, FL 33701