Estimating Administrative Assistant

Estimating Administrative Assistant

Thalle Construction Co. Inc. (Thalle) is seeking an Estimating Administrative Assistant, reporting to the Estimating Manager and working alongside our estimating and proposal team. This position is located out of our office in Hillsborough, NC.

Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC, and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, and on-demand emergency services.

Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including Major Medical, Dental, Vision, Short and Long-Term Disability, generous PTO, paid company holidays, Life Insurance, 401K with a company match, and more! Compensation is based on experience and qualifications.

Thalle is an Equal Opportunity Employer, E-Verify, and Drug Free Workplace.

Regional Office Location: Hillsborough, NC

Job Title: Estimating Administrative Assistant

Salary: Competitive compensation package based on experience.

Job Duties:

• Upload and Download files from Sharepoint and coordinate with N Drive to maintain data flow.
• Internet research and utilizing other technology/software, as required.
• Calling and Emailing Vendors for quotes, qualifications, and other information- working with Vince to assist with quote organization.
• Updating vendor/subcontractor information on company database
• Assist in prequalification of vendor/subcontractors.
• Proof Reading and assembling final proposal and bid submission for owners.
• Knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized.
• General assistance to accounting, estimating and construction staff, as required.
• Answer calls and calendar deadlines
• Document control: receive, file, track, and distribute all construction documents.
• Coordinating meetings and preparing minutes
• Effectively and accurately communicate relevant project information to the client and project team.
• Assist proposal team in drafting proposals, Request for information, budgets, cash flows and preliminary schedules
• Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others.
• Manage PreCon & Estimating departments data and information flow.
• Support the estimating and proposal teams with document control and administrative duties.
• Manage multiple databases.
• Set up and maintain project folders.
• Prepare bid instructions, bid forms, and bid scopes for distribution.
• Manage bid outreach including municipal requirements for forms and postings.
• Send out bid and budget requests.
• Oversee tracking of subcontractor prequalification.
• Participate in subcontractor approval process
• Prepare and send out estimate packages and presentations to clients.
• Manage print production of plans and specs.
• Understand and Develop Autodesk Construction Cloud for implementation across estimating and precon
• Develop bid review books, estimating handoff books, and coordinate with operations
• Maintain estimating bid schedule and meeting agenda.

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen and speak clearly on telephone.