Executive Assistant I

Executive Assistant - Executive Assistant I

We are seeking a skilled and adaptable Executive Assistant to provide immediate, high-impact administrative support to senior leadership. This role is ideal for an experienced EA who can learn the leader's preferences quickly, navigate a fast-paced environment, and deliver reliable support from day one. The candidate will step into an established rhythm and maintain continuity of operations during a defined engagement period.

Key Responsibilities

• Manage complex, high-volume calendars across multiple time zones.
• Schedule, reschedule, and prioritize meetings based on business needs and proactively resolve scheduling conflicts.
• Serve as a point of contact for internal and external stakeholders on behalf of the leader.
• Draft, proofread, and manage email correspondence, screening and prioritizing incoming messages.
• Coordinate meeting logistics including room bookings, A/V setup, and attendee management.
• Prepare agendas, pre-read materials, briefing documents, and capture meeting notes and track action items.
• Arrange domestic and international travel including flights, hotels, and ground transportation, and build detailed itineraries.
• Assist with team events, offsites, and Town Hall meetings as needed.
• Maintain distribution lists, team resources, and filing systems.
• Order office supplies, process procurement requests, and support onboarding for new team members.

Required Qualifications

Experience: 3+ years of experience as an Executive Assistant supporting senior or executive level leadership.

Technical Skills: Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) or equivalent tools.

Additional Skills: Experience managing complex calendars across multiple time zones, coordinating travel arrangements, and strong written and verbal communication skills.

Preferred Qualifications

• Experience supporting senior level or above in a large organization.
• Familiarity with event planning and team offsite coordination.
• Experience with expense management tools and procurement processes.
• Strong organizational skills with the ability to juggle multiple priorities under tight timelines.
• Comfortable working in ambiguous or transitional environments.

Export Control Requirement

Due to applicable export control laws and regulations, candidates must be a U.S. citizen or national, U.S. permanent resident (i.e., current Green Card holder), or lawfully admitted into the U.S. as a refugee or granted asylum.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.