Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a detail-oriented Human Resources (HR) Assistant to support daily HR operations in Boston, Massachusetts. This Contract position will play an important role in keeping administrative processes organized, assisting employees and applicants with routine questions, and helping the department run efficiently. The ideal candidate is comfortable managing multiple priorities, maintaining accurate records, and providing responsive administrative support across HR activities.

Responsibilities:
• Track and replenish office and departmental materials by maintaining organized supply records, monitoring stock levels, and coordinating purchases as needed.
• Manage requests for staff business cards and ensure orders are completed accurately and in a timely manner.
• Address general questions from candidates about hiring procedures and application progress, escalating more complex matters to senior HR team members when appropriate.
• Process employment verification requests for current and former employees by reviewing documentation, gathering necessary details, and preparing verification correspondence.
• Coordinate calendars and arrange meetings for managers and senior staff, including reserving rooms, confirming attendee availability, and securing any required equipment or support.
• Provide scheduling assistance to the employee relations team when additional administrative support is needed.
• Support the Business and Operations Manager with a variety of administrative duties, including organizing training or seminar logistics, preparing mailings, and assisting with special projects.
• Carry out other HR and administrative tasks as assigned to support departmental goals and day-to-day operations.• Experience providing administrative support in a human resources or office environment.
• Familiarity with HR administration processes, including onboarding coordination and employment-related documentation.
• Working knowledge of HRIS platforms and the ability to maintain accurate electronic records.
• Ability to communicate professionally with applicants, employees, and internal departments.
• Strong organizational skills with the capacity to manage schedules, meetings, and multiple requests efficiently.
• Experience handling sensitive information with discretion and maintaining confidentiality.
• Knowledge of employee relations support activities and pre-employment screening processes is preferred.