Administrative Office Assistant

Description Perform a wide range of administrative and office support activities for the Human Resource Manager, Managers, and Supervisors to facilitate the efficient operations of the organization. Essential Functions Oversee reception area/lobby, receive and directs visitors and clients. Answer, screen, and transfer in bound phone calls. Ensure employee break room is fully stocked and maintained. Perform purchasing functions: create purchase orders, file receivers, and purchase orders, and maintain spreadsheet for expense tracking. Perform time keeping functions, Paylocity edits, and training hours. Maintain and distribute attendance, crewing and other HR related reports Schedule and organize complex activities such as meetings, travel, conferences, and department activities. Maintain training matrix, verify attendance and points. Create, maintain, and distribute reports regarding employee training. Assist with maintenance of office equipment, coordinate repair of equipment and review of equipment contracts. Assist with Plant record keeping and filing; including personnel and safety records. Keep track of office and Plant supplies consumable items, send requisition to replenish supplies when needed. Other office functions as directed by supervisor. Other Responsibilities HR related functions are sensitive and must be held in a confidential manner; Responsible for following all Safety Rules, policies, procedures and work instructions; Responsible for following all Food Safety related policies and procedures; Education And Training HS Diploma Experience Competent computer skills Experience in Human Resource and other office functions preferred. Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook. Knowledge of operations of standard office equipment Knowledge of principles and practice of basic office management. Requirements PHYSICAL DEMANDS: Fine Manipulating (80 %) Simple Grasping (15 % ) Lifting or Carrying (0 – 5 lbs typically 5 % of the day) Equipment Used Computer, copier, printers, general office equipment Phone Calculator Contacts Plant management and supervisors. Supervision / Backup HR Manager #J-18808-Ljbffr