Executive Assistant (6194)

Job Description

Job Description

itD is seeking an  Executive Assistant to provide high-level administrative and operational support to leadership by managing schedules, coordinating meetings, organizing communications, and ensuring day-to-day business activities run efficiently. The ideal candidate will bring strong executive support experience, proficiency with productivity and collaboration tools, and a proven track record of maintaining organization, improving coordination, and supporting business operations in a fast-paced environment.

Location: Remote (U.S. Remote). Preference for candidates aligned to the Eastern Time Zone.

Duration: 6 months

We provide comprehensive medical benefits, a 401k plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship.

Responsibilities:

• Coordinate and manage executive calendars, meetings, appointments, and scheduling activities.

• Organize and support virtual and in-person meetings, including meeting logistics, communications, and follow-up activities.

• Prepare, update, and maintain presentations, documents, spreadsheets, and other business materials.

• Conduct research and prepare correspondence, reports, expense documentation, and statistical reporting.

• Arrange and coordinate travel plans, itineraries, and related logistics.

• Screen and manage phone calls, emails, mail, and visitor inquiries, routing requests appropriately and resolving information requests when possible.

• Coordinate office organization, space planning activities, and support special projects as needed.

• Supervise and provide guidance to clerical staff to ensure efficient administrative operations.

Internal Responsibilities:

• Attend regular internal practice community meetings.

• Collaborate with your itD practice team on industry thought leadership.

• Complete client case studies and learning material (blogs, media material).

• Build out material to contribute to the Digital Transformation practice.

• Attend internal itD networking events (in person and virtual).

• Work with leadership on career fast-track opportunities.

Required Qualifications and Skills:

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar support role.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Experience coordinating meetings, calendars, and executive schedules.

• Strong experience with email management and virtual collaboration platforms, including Webex.

• Ability to prepare reports, presentations, spreadsheets, and business correspondence.

• Experience conducting research and supporting expense and statistical reporting.

• Strong organizational, time management, and multitasking skills.

• Experience using Cisco productivity and collaboration tools.

Preferred Qualifications and Skills:

• Experience supporting senior leadership or executive-level stakeholders.

• Experience coordinating travel arrangements and managing complex scheduling needs.

• Previous experience supervising administrative or clerical staff.

• Experience supporting office organization initiatives and special projects in a remote environment.

Education:

Bachelor's degree in a relevant field or equivalent work experience required.

Company Description
About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking & career learning and development programs. We are growing and we want to see you grow! Visit to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at View email address on ziprecruiter.com and let us know the nature of your request and your contact information.

Additional Info
Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!