Executive Assistant

Job Description

Job Description

Executive Assistant to Managing Partner

Marshall & Taylor, PLLC is seeking an exceptional Executive Assistant to the Managing Partner to serve as a trusted partner in supporting the Managing Partner's professional responsibilities and helping the firm operate at its highest level.

This is not a traditional administrative position. We are looking for someone who is highly organized, proactive, resourceful, discreet, and exceptionally dependable —someone who naturally thinks several steps ahead and takes pride in making a busy executive's life more organized and productive.

The right person will become a trusted extension of the Managing Partner, helping manage priorities, calendars, communications, meetings, projects, and follow-up. You will frequently be given a desired outcome rather than a step-by-step set of instructions, and you will be expected to determine what needs to happen and make it happen.

You will work with confidential information and interact with attorneys, clients, business partners, vendors, and other professionals. Judgment, professionalism, discretion, and the ability to communicate effectively with a wide range of people are essential.

The ideal candidate is someone who notices what needs to be done before being asked, follows through relentlessly, keeps important matters from falling through the cracks, and can calmly bring order to a fast-moving environment.

This is an opportunity for someone who wants to be more than an assistant. We are looking for a true right hand—someone who can become an indispensable part of the Managing Partner's professional life and an important member of the firm's leadership team.

Compensation:

$95,000

Responsibilities:

Executive Support & Organization

• Manage and proactively organize the Managing Partner's calendar, appointments, meetings, commitments, and priorities.

• Help the Managing Partner stay focused on the highest-value responsibilities by anticipating needs, organizing information, and managing competing priorities.

• Prepare for meetings by gathering information, organizing materials, confirming logistics, and ensuring appropriate follow-up.

• Track commitments, deadlines, projects, and follow-up items so that important matters do not fall through the cracks.

• Serve as an effective gatekeeper, helping manage incoming requests and determining what requires immediate attention.

• Draft, organize, proofread, and manage correspondence, presentations, documents, and other communications.

• Handle sensitive and confidential information with exceptional discretion and professionalism.

Project & Firm Support

• Take ownership of special projects from beginning to completion, often working with limited direction.

• Coordinate projects involving attorneys, staff, vendors, and outside professionals.

• Research issues, gather information, organize findings, and present information in a clear and useful manner.

• Help develop and maintain systems that improve organization, efficiency, communication, and accountability.

• Follow up with others when necessary to ensure projects and commitments are completed on time.

• Assist with firm initiatives, meetings, events, and other activities involving the Managing Partner and firm leadership.

Communication & Relationship Management

• Communicate professionally and confidently with attorneys, employees, clients, vendors, business partners, and other professionals.

• Represent the Managing Partner and the firm with professionalism, courtesy, and sound judgment.

• Maintain appropriate boundaries and confidentiality when dealing with sensitive personal, financial, business, personnel, or client information.

• Build productive relationships with key people inside and outside the firm.

Proactive Problem Solving

• Identify problems before they become problems and bring solutions—not simply questions—to the Managing Partner.

• Anticipate needs and take appropriate action without waiting to be asked.

• Continuously look for ways to improve the Managing Partner's efficiency and effectiveness.

• Take ownership of responsibilities and follow through until the job is complete.

Other Responsibilities

• Assist with occasional personal or family-related scheduling and logistical matters as appropriate for an Executive Assistant supporting a Managing Partner.

• Handle other projects and responsibilities as needed.

Qualifications:

• 5+ years of experience in an Executive Assistant, Senior Executive Assistant, Chief of Staff, Executive Coordinator, Office Manager, or in a similarly high-responsibility role.

• Demonstrated experience supporting a senior executive, business owner, attorney, or other high-level professional.

• Exceptional organizational and time-management skills with a demonstrated ability to manage multiple priorities simultaneously.

• Highly proactive and self-directed —able to anticipate needs, identify problems, and take action without waiting for instructions.

• Exceptional attention to detail and follow-through.

• Strong written and verbal communication skills.

• Excellent judgment and discretion when handling confidential and sensitive information.

• Ability to interact comfortably and professionally with executives, attorneys, clients, employees, vendors, and other professionals.

• Strong technology skills and the ability to quickly learn new software and systems.

• Ability to take a project from an idea or general objective through completion with minimal supervision.

• Strong problem-solving skills and the ability to remain calm and organized when priorities change.

• Professional, polished, dependable, and trustworthy.

• Comfortable working in a fast-paced environment where priorities can change and no two days are exactly alike.

• Demonstrated ability to take ownership rather than simply complete assigned tasks.

• A bachelor's degree is preferred but not required.

The Person We're Looking For

You may be a great fit if people have described you as:

• The person who always knows what's going on.

• The person who remembers what everyone else forgets.

• Someone who sees a problem coming and solves it before anyone else notices.

• Someone who can be given a goal and figure out how to accomplish it.

• Someone who is calm under pressure and exceptionally reliable.

• Someone who takes pride in being the person others can depend on.

• Someone who enjoys making a busy executive more effective.

Most importantly, you understand that being an exceptional Executive Assistant isn't about waiting for instructions. It's about anticipating, organizing, solving, communicating, and following through.

About Company

We believe great people are the foundation of a great firm.

We are a growing law firm dedicated exclusively to helping individuals and families navigate some of life's most difficult transitions.

We have built our firm around a simple philosophy: exceptional people, supported by excellent systems and a strong team, can provide exceptional service.

The Executive Assistant to the Managing Partner will have a unique position within the firm. You will work closely with the Managing Partner and have visibility into many aspects of the business, from day-to-day priorities to strategic initiatives and the continued development of the firm.

This position is built on trust . You will be relied upon to handle important information, manage competing priorities, solve problems, and help keep the Managing Partner moving forward.

If you are exceptionally organized, naturally proactive, highly trustworthy, and take genuine pride in making the people around you more effective, we would like to meet you.