Administrative Assistant

Overview

People. Passion. Pride. This is what has driven our team since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.


But at the heart of our business is our people.

Role Purpose

Responsibilities include organizing and arranging documents and data, updating, and correcting timecards, finalizing payroll, assisting new employees with hiring paperwork and all other general office duties

What you will be doing

• Enters fuel tickets into the Menzies Aviation accounting software daily to maintain established deadlines
• Inputs inventories, receipts, and transfers daily
• Performs analysis of (loss/gain) in the system daily
• Responsible for ensuring that data is entered correctly, appropriately documented and reconciled to source documents
• Assist managers, employees, suppliers, and customers with inquiries, resolving issues or escalating as necessary
• Responsible for reconciling daily book inventories by individual supplier
• Validates monthly closing reports to ensure that monthly summaries add up to daily totals
• Maintains all base billing through Menzies Aviation accounting software and corresponds with Accounts Payable
• Organizes, arranges, and enters document data in accordance with established procedures
• Performs general office duties inclusive of, but not limited to filing, answering telephone(s), mail distribution and composing correspondence
• Assists with preparing new employees hiring paperwork
• Creates and maintain employee files
• Conducts new-hire onboarding and orientation
• Compiles and submits orders for base supplies and maintains Purchase Order records
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Performs other duties as assigned

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• High School diploma or equivalent
• Ability to read, write and speak fluent English
• Ability to type 30 to 40 WPM and be proficient with 10-key
• Must be computer literate with strong knowledge of Microsoft Word and Excel
• Ability to read, analyze and interpret documents
• Excellent organizational skills, ability to prioritize and multi-tasked orientated
• Ability to work independently, self-starter
• Must be able to lift, move/push 30 lbs.
• Must pass pre-employment drug test.
• Ability to lift up to 35 lbs.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities


This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.