Human Resources Coordinator

About The Opportunity We are looking for an HR Coordinator who is organized, detail‑oriented, and energized by doing work that matters. This is a hands‑on, execution‑focused role that touches nearly every function of human resources – from program administration and employee recognition to compliance support and cross‑company HR coordination. If you thrive in a fast paced environment, enjoy variety in your daily work, and take pride in making sure the details are right, this role was built for you. Reports to: HR Generalist Supports: Shared Services HR across multiple companies Schedule: Full‑time; in office with hybrid flexibility FLSA Status: Non‑Exempt What You Will Do Your work will span administrative HR support, program coordination, and cross‑company operations. Key responsibilities include: HR Program & Administrative Support Provide administrative support to the Shared Services HR function across four companies Assist in administering HR programs including Benefits, Safety, and Workers’ Compensation coordination Prepare reports, compile data, and gather information in support of HR programs and division projects Create and update presentations, spreadsheets, HR resources, and supporting documents as needed Perform administrative tasks including filing, updating records, and monitoring compliance‑related items Employee Recognition & Engagement Manage and coordinate the Employee Rewards and Recognition program across all four companies Order, maintain inventory, and distribute company swag, new hire onboarding packages, and employee anniversary gifts Support employee engagement activities and ensure recognition touchpoints are executed consistently Payroll Administrative Support Review and verify timecard accuracy across companies, flagging discrepancies for resolution prior to payroll processing Assist with verifying PTO balances, leave entries, and employee data accuracy within the HRIS system Support payroll data review and audit tasks to ensure information is complete and consistent before submission Assist with payroll‑related record‑keeping, reporting, and documentation as directed Candidates with broader payroll processing experience are encouraged to apply — scope of payroll responsibilities may expand based on experience and organizational need Coordination & Communication Organize and support the coordination of meetings, training sessions, and HR‑related events Prepare and distribute HR communications and materials as directed Support onboarding coordination efforts in partnership with the HR team Assist with organizing and maintaining the department project calendar and key HR deadlines Perform other duties as assigned in support of division goals and priorities Requirements Education & Experience Associate’s or Bachelor’s degree in Business Administration, Human Resources, or a related field preferred; equivalent combination of work experience and demonstrated HR knowledge accepted in lieu of degree Minimum three years of related HR or administrative experience required Skills & Competencies Intermediate proficiency in Microsoft Office 365 – Word, Excel, PowerPoint, and Outlook – required; experience with graphic or presentation software a plus Ability to manage sensitive situations and maintain strict confidentiality at all times Strong written and verbal communication skills with a professional and approachable presence Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines simultaneously Self‑starter who can work independently and as part of a collaborative team Comfortable in a fast‑paced, multi‑company environment where priorities can shift Why Join Our Team Our Shared Services HR function operates across multiple companies – meaning your work has direct impact across multiple companies and hundreds of employees. You will work alongside a close‑knit, mission‑driven team that values doing things right, supporting one another, and continuously improving how we serve our people. This is a role where you will be seen, your contributions will matter, and your career in HR can grow. #J-18808-Ljbffr