Accounts Payable Specialist

$60,000 - $65,000 a year

Accounts Payable Specialist

Our Mission: To provide the highest level of service by supporting, empowering, and rewarding exceptional people; by embracing a philosophy of continuous improvement; and by providing superior results to every customer.

We are a Customer Service company that is amazingly successful in the Plumbing, Electrical, Heating, Ventilation and Air Conditioning business! We currently have 40 locations servicing the Northeast U.S. corridor and Chicago-area with 3000+ customer centric professionals driven by the Sila mission.

Benefits Include:

• Competitive Compensation

• Health Insurance

• Dental Insurance

• Vision Insurance

• Paid Vacation

• Paid Holidays

• 401(k) with Company Match program

• Company paid Life Insurance

• Company paid Short & Long-Term Disability Insurance

• Employee Discounts (Pet Insurance, Daycare, Cell Phone Service, Travel and more)

Accounts Payable Specialist - (M-F)

Successful candidate will have a comprehensive understanding of the functions of Accounts Payable (AP). Proficient in billing, experience in Sage Intacct, Excel and ERP is a must. Must be able to classify, assemble, analyze and prepare reports from financial data. Ability to work independently and collaboratively within a team environment while understanding that urgency and accuracy are paramount to the success of the department. Able to multi-task and meet deadlines. Excellent communication, data entry, and problem-solving skills required.

Responsibilities:

• Process high-volume vendor invoices accurately and in a timely manner
• Review invoices for appropriate documentation, approvals, and coding prior to entry
• Perform 2-way/3-way matching of invoices, purchase orders, and receipts
• Maintain vendor records, including onboarding new vendors and ensuring compliance documentation (e.g., W-9s, 1099 tracking)
• Execute weekly payment runs (ACH, checks, wire transfers, and virtual cards)
• Reconcile vendor statements and investigate/resolve discrepancies or outstanding balances
• Monitor AP aging and ensure timely payments to maintain strong vendor relationships
• Assist with month-end close procedures, including accruals and account reconciliations
• Prepare and maintain accurate financial records and supporting documentation for audits
• Collaborate with internal departments (operations, procurement, finance) to resolve invoice and payment issues
• Respond to vendor and internal inquiries in a professional and timely manner
• Ensure compliance with company policies, internal controls, and accounting standards
• Support the development and maintenance of AP standard operating procedures (SOPs)

Qualifications:

• Minimum of 2 years' experience working in a professional work environment.
• Experience in a central business/billing operation is a plus.
• High level of confidentiality is required.
• High energy, excellent multi-tasking skills, and demonstrated self-directed work ethic are required.
• Excellent computer skills; including Sage Intacct, Word, Excel, Power Point. Service Titan experience is a plus.
• Excellent attention to detail required along with good listening/interpersonal, and communication skills
• Superior customer service skills.

Salary Range: $28-$30 per hour; EOE F/M/V/D ; Job Type: Full-time

Job Type: Full-time

Pay: $28.00 - $30.00 per hour

Expected hours: No less than 40 per week

Benefits:

401(k)401(k) matchingDental insuranceEmployee assistance programEmployee discountHealth insuranceHealth savings accountLife insurancePaid time offTuition reimbursementVision insurance

Schedule:

8 hour shiftOvertimeWeekends as needed

Application Question(s):

Do you consider yourself advanced when it comes to Excel?

Education:

Bachelor's (Preferred)

Experience:

Accounts payable: 2 years (Required)

Work Location: In person

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.