Accounts Payable Specialist - Irving

Job Description

Job Description

Title: Accounts Payable Specialist

Employment Type: Contract-to-Hire

Compensation: $28-$32/hr

Location: Irving, Texas

Work Model: On-site

Industry: Shared Services / Finance Operations

Work Authorization: Applicants must be authorized to work in the United States for any employer. Sponsorship is not available for this position.

Company Overview

A high-growth, multi-entity commercial services organization is expanding its Irving shared services finance team. The organization supports a portfolio of operating businesses through centralized finance, technology, and operational resources.

This position is aligned to a defined segment of the business and partners closely with its Business Unit Controller, Accounts Payable Manager, Accounts Payable Team Lead, and shared services colleagues. It offers hands-on responsibility within a structured, high-volume environment where accuracy, documentation, and timely follow-through matter.

Position Summary

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices within a shared services team. Day-to-day work is assigned and prioritized by the Accounts Payable Team Lead, while the position reports formally to the Accounts Payable Manager.

In addition to standard invoice processing, this role supports recurring non-purchase-order obligations—including rent, utilities, taxes, and insurance—with complete documentation and adherence to established payment schedules. The ideal candidate is organized, detail-oriented, and grounded in accounts payable principles and best practices.

Responsibilities

• Process high-volume vendor invoices accurately and on schedule.
• Validate vendor information, purchase-order details, quantities, pricing, general-ledger coding, cost centers, and tax treatment.
• Route invoices through established approval workflows and follow up with approvers to prevent delays.
• Post approved invoices in time to support payment scheduling and period close.
• Process and track recurring non-purchase-order obligations such as rent, utilities, taxes, and insurance.
• Identify and resolve standard exceptions, including mismatches, missing receipts, duplicate submissions, incorrect coding, unexpected charges, and missing invoices.
• Coordinate with Procurement, Receiving, Vendor Master, business-unit stakeholders, and external vendors to resolve discrepancies.
• Determine when billing issues require escalation and maintain clear records of exceptions, resolutions, and approvals.
• Maintain audit-ready documentation for all processed transactions.
• Execute control checklists and follow standard operating procedures and work instructions.
• Support month-end close through accrual readiness and clean subledger reporting.
• Communicate professionally with the Business Unit Controller, internal stakeholders, and external vendors regarding open invoice matters.
• Assist leadership and team members with research, special projects, and other business needs.
• Conduct all work ethically, legally, and in accordance with company policies and standards.

Qualifications

• Associate degree or 2-4 years of equivalent accounts payable experience.
• Experience in a high-volume accounts payable environment.
• Working knowledge of invoice processing, coding, approval workflows, exception management, and vendor documentation.
• Strong understanding of accounts payable principles and best practices.
• Strong attention to detail and the ability to maintain accuracy under tight deadlines.
• Professional written and verbal communication skills.
• Proficiency with Microsoft Outlook, Excel, PowerPoint, and Word.
• Ability to work full-time on-site in Irving, Texas.

Preferred Qualifications

• Experience processing recurring non-purchase-order bills such as utilities, rent, taxes, or insurance.
• Working knowledge of Microsoft Dynamics 365 Finance and Operations, ExFlow, or comparable ERP and accounts payable workflow tools.
• Experience supporting month-end close, accrual readiness, or subledger reporting.
• Experience in a shared services, multi-entity, or multi-location finance operation.
• Experience supporting business-to-business, commercial, industrial, construction, distribution, or related operating environments.