Logistics Coordinator

Logistics Coordinator

Palmdale currently operates in more than 50 counties across Florida and provides a wide range of tailored commercial fuel and lubricant solutions to customers in the agricultural, industrial, construction, marine, and government sectors. Operating out of 20 locations statewide, the company is a leader in the industry in the procurement and sale of gasoline, diesel, biodiesel, commercial and industrial lubricants, and chemicals that are used across a diverse set of end markets.

Palmdale Oil is recruiting for a Logistics Coordinator to join our team in Palm Beach Gardens. We are seeking a dynamic, hard-working professional with a desire to work for a fast-paced, corporate organization. In addition to exceptional customer service skills, you must have a "roll-up your sleeves" attitude. The Logistics Coordinator is responsible for managing fuel delivery logistics, ensuring accurate inventory management, and supporting operational efficiency. The primary role includes using Skybitz Inventory Workbench to monitor truck inventories, prevent fuel losses, and ensure accurate billing. Additionally, the position will involve learning dispatch processes to provide support to logistics specialists.

Job Responsibilities

• Manage and balance truck inventories using Skybitz Inventory Workbench to ensure precise fuel levels and billing accuracy.
• Track and report fuel deliveries to prevent losses and maintain proper stock levels across all routes.
• Collaborate with drivers and logistics specialists to optimize fuel delivery schedules and customer satisfaction
• Provide support to the dispatch team, learning operational processes to manage and coordinate fuel deliveries.
• Monitor internal and delivery tank inventory levels using software such as SmartTank, Otodata, and Titan Cloud to maintain efficiency and prevent fuel loss.
• Maintain accurate records of fuel dispatches and inventory adjustments.
• Excellent organizational and time-management skills, with the ability to prioritize tasks efficiently.
• Must be able to learn to operate the SkyBitz route management system and other systems as needed.
• Provides administrative and backup support for the Logistics Specialist with driver schedule, including delivery times and route management.
• Learns to create schedules, prioritizes, and manages customer orders and shipments.
• Supports the process for customer and internal facility tank supply inventories of bulk gasoline, diesel fuel and biodiesel.
• Learn how to source all order deliveries with our contract supply partners.
• Assist in preparing communication to drivers, sales, customers, and management to ensure all stakeholders are fully informed and proper expectations are set for all aspects of Transport Logistics.
• Learn to reconcile every Bill of Lading to ensure accuracy in gross and net gallon deliveries in our SkyBitz Dispatch Planner and Inventory Work Bench real-time during every shift
• Assist in coordinating and monitoring all equipment to ensure that all required tests and inspections are current and active in all fuel supplier terminal locations.
• Learn the logistics process to collaborate with logistics team members to ensure efficient operation of our daily business.
• Must possess the ability to communicate effectively with people at all levels, to always maintain the highest levels of professionalism in a dynamic and evolving environment.
• Must be able to perform all duties as assigned.

Preferred Qualifications

• Bachelor's degree or equivalent business experience, degree preferred.
• Previous logistics dispatch/scheduling experience in multi-compartment fuel tanker transportation preferred.
• Ability to solve problems in pressure situations, using independent judgement and discretion.
• Attention to detail and accuracy is required.
• Positive and professional demeanor in an office setting.
• Excellent oral and written communication skills, bilingual (Spanish & English) is a plus.
• Proficient in Microsoft Suite and logistics application software.
• Ability to work the defined schedule as required.

Physical Requirements

• Exposure to extreme temperature changes, intense heat, noisy/loud environments and severe weather.
• Cognitive demands include the ability to perform tasks, often in distractive conditions.
• Must be able to communicate orally with direct reports, customers, management, and other internal co-workers, both individually and in front of a group is crucial.
• Sitting for extended periods as needed. Hearing and vision within normal ranges for conversations, to receive ordinary information and to prepare or inspect documents.
• No heavy lifting expected; occasional exertion of up to 15 lbs. of force may be required.
• Good manual dexterity for the use of common office equipment such as computer terminals, calculators, copiers, and fax machines and for car travel up to 100+ miles.
• Good reasoning ability is required to solve a wide range of business problems. Able to understand and utilize financial reports and legal documents to conduct business.
• Executes tasks independently, learns and memorizes tasks, performs tasks in a small or restrictive space and works in or with large crowds.
• Must travel if needed.