KC096 - Part-Time Personal Assistant - Manhattan/White Plains, NY

Personal, Family, and Household Assistant

A warm, professional family based in Manhattan with a newly purchased home in White Plains is seeking an experienced Personal, Family, and Household Assistant to provide approximately 20 guaranteed hours per week of support. This is a unique hybrid position that combines remote administrative work for the family as a whole with hands-on household management in both Manhattan and White Plains.

The ideal candidate is highly organized, proactive, technologically savvy, and enjoys taking ownership of projects. The family is looking for someone who can anticipate needs, solve problems independently, and help simplify the day-to-day logistics of a busy household. The family currently employs a full-time nanny and plans to hire a part-time housekeeper for the White Plains residence in the future.

The position will primarily focus on family administration, vendor coordination, household projects, errands, scheduling, and supporting the family's eventual transition into their new White Plains home in 1-2 years. There will likely be renovation projects in the future, though plans are not yet finalized. The family values professionalism, maturity, excellent judgment, discretion, warmth, and someone who naturally takes initiative without requiring significant oversight.

The family would especially appreciate someone who enjoys helping create structure, proactively identifies ways to improve household operations, communicates openly, and is happy to take genuine ownership of their responsibilities. They are seeking a collaborative partner rather than someone who simply waits for direction.

Start Date: As soon as possible

Schedule: Approximately 20 guaranteed hours per week with flexibility. The role will likely include approximately 1 hour of remote work on the days they are not working their full days, along with two larger work blocks each week. Exact scheduling will be determined collaboratively and may evolve based on household needs. The role is a mix of remote computer work, running errands, and as-needed at either their Manhattan or White Plains home.

The family is flexible regarding how hours are structured and values outcomes over rigid scheduling. They envision:

• General responsiveness, typically within 12 hours, during the workweek to provide a timeline on the task
• Two larger in-person work blocks of 8.5 hours each week (or one large block and two medium blocks)
• A one hour block of remote administrative work for the remaining days of the week
• Approximately half of the role completed remotely and half completed in person
• Flexibility to adjust in-person versus remote hours based on moving, renovation, and household project needs
• No Friday evening or Saturday work due to Shabbat observance

Responsibilities

• Manage family calendars, appointments, and scheduling
• Coordinate vendors, contractors, deliveries, and home service appointments
• Oversee projects at the White Plains residence, including future renovation projects as needed
• Complete regular property walkthroughs and maintenance checklists
• Assist new homeowners with home maintenance tracking, inventory management, and identifying recurring maintenance needs
• Coordinate and help hire service providers, including future housekeeping support for the White Plains home
• Receive deliveries and organize household purchases
• Coordinate returns and exchanges
• Book travel arrangements and assist with travel logistics
• Assist with insurance, medical, and household administrative tasks
• Pay household utilities and manage routine household accounts
• Order household supplies and maintain inventories
• Run family errands as needed
• Prepare the White Plains home for family arrivals, including grocery shopping, inventory checks, and general readiness
• Coordinate with the nanny, housekeeper, contractors, and outside vendors
• Track expenses, maintain receipts, and organize records for household auditing purposes
• Possibility of occasional pet care for the family's friendly cat, including feeding during trips out of town
• On slower weeks, assist with light meal preparation. Though this is not required, it would be a major bonus for the family
• The family maintains a Kosher home and observes Shabbat. Occasional Shabbat preparation assistance may be appreciated. The family is happy to provide guidance regarding protocols.
• Occasional emergency backup support may be helpful if childcare coverage is unexpectedly needed, such as transportation or supervision assistance. Extensive childcare experience is not required, and candidates will not be disqualified if they are unable to provide childcare support.

Qualifications

• 5+ years of experience as a Family Assistant, Household Manager, Personal Assistant, or similar role in a private household or a mix of private household and a corporate setting
• Exceptional organizational and project management skills
• Strong technology skills and comfort managing digital calendars, scheduling platforms, and online ordering
• Excellent written and verbal communication skills
• Highly proactive with strong problem-solving abilities
• Mature, professional, and discreet
• Self-starter who requires minimal supervision
• Strong follow-through and accountability
• Comfortable managing multiple ongoing projects simultaneously
• Excellent interpersonal skills and ability to build positive working relationships with both principals
• Flexible and adaptable as household needs evolve
• Comfortable working independently between multiple properties
• Strong communication skills and willingness to provide regular updates on workload, priorities, and project status
• Spanish-speaking ability is a plus, as the family's nanny speaks Spanish with the child and both parents have conversational Spanish skills

Requirements

• Valid driver's license required
• Personal vehicle strongly preferred; however, exceptional candidates without a vehicle may still be considered
• Comfortable commuting between Manhattan and White Plains
• Legally authorized to work in the U.S. as a W-2 employee
• Strong English communication skills
• Non-smoker preferred
• Comfortable working in a Kosher household and respecting Shabbat observances

Salary and Benefits

• $52,000-$62,400($50$60/hr DOE)
• Approximately 20 guaranteed hours per week
• W-2 employment
• Mileage, train fare, parking, tolls, rideshare, and other approved travel expenses reimbursed
• 5 days PTO
• 2 sick days
• Paid holidays
• Flexible schedule with advance notice for most projects
• Potential for additional hours during moving, renovation, or other project-intensive periods
• Long-term opportunity with a warm, appreciative family