Administrative Secretary

Salary : $57,378.84 - $81,074.76 Annually Location : Bakersfield College -- Panorama Campus, CA Job Type: Classified Job Number: FY25-2600382 College: Bakersfield College Department: Kinesiology, Health & Athletics Opening Date: 06/22/2026 Salary Range/Class: 42.5 Hours Per Week: 40 Months Per Year: 12 Assured Consideration Date: 07/06/2026 Internal Posting Information: None Below is our job description for this position. Please also review the Important Instructions & Additional Information section below, which contains valuable information about our application process. Basic Function Under the direction of an assigned supervisor, provide administrative support and assistance to the area of assignment; perform a wide variety of complex secretarial and clerical duties for a department or office. Representative Duties Assist in the administration of the office to which assigned; evaluate activities of assigned area; recommend improvements and modifications; review and evaluate work products, methods and procedures. Recommend and assist in the implementation of goals and objectives; provide or coordinate staff training; implement policies and procedures. Research, compile, analyze and summarize data for special projects, programs and comprehensive reports; develop and coordinate or perform the implementation of special projects and programs. Screen office and telephone callers; respond to complaints and requests for information on regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes mail. Coordinate and participate in meetings related to area of assignment; take and transcribe minutes; disseminate information, coordinate projects, and implement procedural changes in follow-up on action items. Process personnel actions for new hires; participate in the recruitment of staff as directed; monitor faculty load; coordinate and maintain performance evaluation schedules for staff. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; monitor and control expenditures and budget accounts; respond to budget inquiries from college staff. Maintain calendars of department or office activities, meetings and events; coordinate activities with other departments, offices, students, the public and outside agencies. Organize and maintain complex and confidential filing systems; operate a variety of office equipment including a computer; input and retrieve data and text; organize and maintain disk storage and filing. Prepare or review for completeness and conformity to established regulations and procedures a variety of forms, reports, summaries, and contracts. Independently compose correspondence related to assigned area; maintain a variety of manuals, codes, handbooks, and directories. Prepare or direct the preparation of annual, quarterly or administrative reports. Exercise functional and technical direction over assigned clerical staff. Perform related duties as assigned Minimum Qualifications Any combination equivalent to: graduation from high school supplemented by specialized secretarial or office administration training and five years of increasingly responsible secretarial experience. Knowledge & Abilities KNOWLEDGE OF: Basic principles and practices of fiscal, statistical and administrative research and report preparation. Modern office procedures, methods and computer equipment. Rules, regulations, policies and procedures of the community college system. Business letter writing and report preparation. Principles and procedures of financial record-keeping and reporting. Basic budgeting procedures and techniques. English usage, spelling, grammar and punctuation. Public relations techniques. Principles and practices of providing work direction and guidance. ABILITY TO: Work cooperatively with other departments, offices, students and outside agencies. Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Perform responsible secretarial work involving the use of independent judgment and personal initiative. Provide work direction and train assigned staff. Analyze situations accurately and adopt an effective course of action. Operate a computer and related peripheral equipment. Communicate effectively both orally and in writing. Establish and maintain cooperative and effective working relationships with others. Interpret, apply and explain office policies, procedures, rules and regulations. Important Instructions & Additional Information Complete applications received by the "assured consideration date" above are guaranteed to be reviewed by Human Resources. If you apply after this date, there is no guarantee that your application will be reviewed. However, we still recommend that you apply because recruitments remain open until filled. The District and/or College reserves the right to extend time limits and/or repost or restart recruitments at any point. For all positions, sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, shall be considered a core system competency and job requirement. () Required Application Materials Candidates may be required to submit any of the following materials based on the specific role. Please review the job posting and the attachments section of your application to confirm which documents are required for your submission: Completed Online Application Current resume Letter of interest (Cover Letter) Copy of legible transcripts Copy of Driver's License Important Privacy Notice: Applicants are responsible for redacting or removing all sensitive personal information from all uploaded documents prior to submission. Please remove Social Security Numbers, Dates of Birth, and Applicant Photos. References Professional reference information will be confirmed and required upon invite to second level interview, if applicable. Equivalency for Minimum Qualifications Applicants for faculty and educational administrator positions in California Community Colleges are required to meet certain minimum qualifications as provided by the California Community Colleges Chancellor's Office and detailed in the If you do not meet these minimum qualifications, you may still be eligible by completing the KernCCD Application for Equivalence process. Please see our for more information. International or Foreign Degrees Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application. Accommodations Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (For more information, see our ) Discrimination Free Work Environment Discrimination based on race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation of any person, military and veteran status, or the perception that a person has one or more of these characteristics is illegal and violates Kern Community College District policy. The Kern CCD Equal Employment Opportunity Plan guides the development, implementation, and monitoring of the District's efforts to foster equal employment opportunities and workplace diversity. See our for more information. Work Authorization Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission. E-Verify The Kern Community College District participates in the U.S. Department of Homeland Security's E-Verify program to verify the identity and employment eligibility of all newly hired employees. To learn more about E-Verify, please visit Helpful Links Full-time permanent employees (20+ hours per month) are eligible for health benefits: Health Dental Vision Life Insurance Long-term Disability In addition to the above benefits, the District also offers a robust voluntary benefits selection: Flex 125 Additional products and services through American Fidelity Supplemental Voluntary Life Insurance Tax Shelter Annuities The District participates in CalPERS Retirement System and Social Security benefits for Classified and Management employees. Employees covered under the California Public Employees Retirement System (CalPERS), are vested 100% after five years of full-time service credit. The District participates in the State Teacher's Retirement System (STRS) for faculty. Employees covered under the State Teacher's Retirement System (STRS), are vested 100% after five years of full-time service credit. All coverages begin on the first of the following month after the hire date. The following classifications are eligible for the Affordable Care Act (ACA) health benefits at the employee expense offered through SISC: Permanent Employees (19 hours or less) Adjuncts Temporary Hourly Professional Experts For additional information, please visit our Kern Community College District