INVENTORY-AP/AR CLERK

Job Description

Job Description

Description:

Hybrid Automotive Inventory Clerk / Accounts Payable & Accounts Receivable Clerk

Position Summary

We are seeking a detail-oriented and organized professional to support both automotive inventory management and accounting operations. This hybrid role is responsible for maintaining accurate vehicle and parts inventory records while processing accounts payable and accounts receivable transactions. The ideal candidate will possess strong administrative, accounting, and data-entry skills, with the ability to work effectively in a fast-paced automotive environment.

Key Responsibilities:

Automotive Inventory Duties

• Maintain accurate inventory records for new and used vehicles.
• Enter and update inventory data in dealership management systems (DMS).
• Verify vehicle receipts, transfers, sales, and inventory adjustments.
• Reconcile physical inventory counts with system records.
• Process vehicle stock-in and stock-out transactions.
• Maintain vehicle files, titles, registrations, and supporting documentation.
• Assist with monthly inventory audits and reporting.
• Coordinate with sales departments regarding inventory discrepancies.
• Generate inventory reports for management review.

Accounts Payable Duties

• Process vendor invoices accurately and timely.
• Match invoices with purchase orders and receiving documents.
• Prepare and process payment batches, checks, and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and records.
• Ensure compliance with company policies and accounting procedures.
• Assist with month-end closing activities related to accounts payable.

Accounts Receivable Duties

• Generate customer invoices and account statements.
• Post customer payments, deposits, and credit transactions.
• Monitor outstanding balances and follow up on overdue accounts.
• Reconcile customer accounts and investigate discrepancies.
• Process refunds and credit memos as needed.
• Maintain accurate customer account records.
• Assist with month-end and year-end receivable reconciliations.

Qualifications

• 2+ years of experience in inventory control, accounting, bookkeeping, or automotive dealership operations preferred.
• Experience with dealership management systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus.
• Proficiency in Microsoft Excel, Word, and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to handle confidential financial information.
• Strong communication and problem-solving abilities.

Knowledge, Skills, and Abilities

• Understanding of basic accounting principles and bookkeeping practices.
• Knowledge of inventory control procedures and reconciliation processes.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong numerical and analytical skills.
• Ability to work independently and collaboratively with multiple departments.
• Professional demeanor and customer-service orientation.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Paid Vacation (after 1 year of employment)
• Paid Sick time
• 401(k)