Executive Assistant / Office Manager

Executive Assistant/Office Manager

At Yonex, curiosity drives us, and excellence fuels our every move. Founded in 1946 with a vision to bring joy to the world through sport, our legacy is rooted in innovation. Our engineers, designers, and artisans craft world-class sporting equipment that redefines performance and design, always staying true to our mission: to unite the world and deepen the connection between people and the game.

The Executive Assistant/Office Manager serves as a trusted partner to the President and a central hub for the Yonex USA office. This dual-function role blends high-level executive support with hands-on office operations, requiring a professional who thrives on anticipating needs, maintaining order, and enabling the organization to run smoothly and efficiently. The ideal candidate is resourceful, discreet, and energized by a fast-paced environment where no two days are the same.

Responsibilities

Executive Support

• Manage and maintain the President's complex calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring preparedness for all engagements
• Coordinate all domestic and international travel arrangements for the President, including flights, hotels, ground transportation, and itineraries
• Prepare and edit correspondence, presentations, reports, and briefing materials on behalf of the President
• Serve as a liaison between the President and internal departments, vendors, and external stakeholders — handling communications with professionalism and discretion
• Assist with special projects, strategic initiatives, and follow-up on action items to ensure timely execution
• Manage expense reporting and reconciliation for the President
• Handle confidential information with the utmost integrity

Office Management

• Oversee the day-to-day operations of the office to ensure a productive, professional, and welcoming environment
• Manage office supply inventory, procurement, and vendor relationships (facilities, equipment, etc.)
• Serve as the primary point of contact for building management, maintenance, and service providers
• Lead an office refresh initiative including space planning, furniture and equipment upgrades, and vendor coordination to modernize and improve the working environment
• Coordinate onboarding logistics for new employees, including workspace setup, equipment provisioning, and office orientation
• Coordinate company events in conjunction with the HR/Admin team – Town Halls, Company Events, Etc.
• Plan and execute company meetings, internal events, and team activities from logistics through execution
• Maintain and improve office procedures, filing systems, and administrative workflows
• Greet and assist visitors, manage incoming calls, and handle general office inquiries
• Support the Administration team with ad hoc projects as needed

Qualifications

• 5–8 years of experience in an Executive Assistant, Office Manager, or combined administrative role
• Demonstrated ability to support C-suite or senior leadership in a fast-paced environment
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with project management or scheduling tools a plus
• Exceptional organizational skills with a high degree of attention to detail and follow-through
• Excellent written and verbal communication skills; polished and professional demeanor
• Proven ability to manage competing priorities, pivot quickly, and maintain composure under pressure
• High level of discretion and sound judgment when handling sensitive or confidential information
• Proactive, self-motivated, and solutions-oriented — highly autonomous and self-directed; identifies what needs to be done and executes without being prompted — does not require constant assistance.
• Experience supporting leadership in a Japan-headquartered or Asian multinational organization a plus — cultural fluency and communication
• Passion for sports or the sporting goods industry is a bonus

Physical Demands and Work Environment

• Prolonged periods of sitting at a computer workstation.

• Ability to lift up to 25 pounds occasionally.

$90,000 - $100,000 a year

Yonex USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.