Upward Bound Rural PT Administrative Assistant

Upward Bound-Rural Administrative Assistant

The Upward Bound-Rural (UBR) Administrative Assistant performs clerical duties and works closely with the Upward Bound-Rural Project Staff to assist in the day-to-day activities, assuring Academic and Summer Component functions are planned, executed, and communicated to the program members. This part-time staff member will work closely with the Success Coach and Director to ensure program success in meeting the goals and objectives.

Job Duties and Responsibilities

• Assists the Success Coach and Director with all Academic and Summer Component functions.
• Assists with requisitions and submitting payments, as needed.
• Maintains student records through the Blumen database files, documents in student files, and keeps the Remind platform updated with student and guardian contact information.
• Schedules staff appointments, as needed, and prepares for meetings.
• Refers student questions and concerns to Upward Bound-Rural professional staff, Success Coach, and Director.
• Works and collaborates with other departments as needed.
• Creates program newsletters and flyers, maintains social media accounts, and updates the annual activity binder, with the supervision and guidance of the Success Coach and Director.
• Works closely with the Project Director to forecast future budget needs.
• Maintains all inventory, supplies, snacks, and first aid kits.
• Assists in planning and preparing for all Upward Bound-Rural Saturday Meetings, the 6-week Summer Program, workshops, activities, etc.
• Utilizes various computer programs, including Microsoft Office 365, Adobe, Blumen, etc.
• Performs extra related duties as may be assigned by the Upward Bound-Rural Project Director.
• Annual Performance Report (APR) through the Blumen database.
• Operates and maintains office equipment such as laptops, copiers, calculators, etc.

Qualifications

Minimum Qualifications:

• High School degree or GED equivalent.
• One year of experience in a clerical or office position.

Preferred Qualifications:

• Associates Degree
• Experience with TRIO or grant-funded programs preferred.

Supplemental Information

Travel Requirements:

The UBR Program for activities or events.

Environment:

The UBR Administrative Assistant will conduct most functions from the office, located at Coastal Bend College in Beeville, TX. There will be some interaction with students in a fast-paced environment.

Our college provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetic information.