Project Coordinator Merrick

Job Description

Merrick is seeking a Project Administrator/Technical Assistant for remote support. Basic office hours are 8:00 am ET to 5:00 pm ET, Monday thru Friday. There is the option for flexibility as long as there is coverage during the core hours of 9:00 am ET to 4:00 pm ET. Occasional overtime will be needed with short notice. This position may also require some minimal travel. Provides specialized administrative support to the Merrick Management team and Technical Staff.

Responsibilities

• Document control
• Word processing/preparation of documents
• Electronic filing
• Copying
• Construction administration support
• Preparation of
  • special reports
  • preparation of invoices
  • expense reports
  • meeting organization and coordination for special events and meetings as well as general office support
• Proposal and marketing support will also be involved after successful candidate becomes familiar with Merrick approach and execution

What You’ll Do

• Responsible for maintaining an effective and efficient system for electronic and hardcopy project document management including:
  • secure records management
  • distribution
  • retrieval in accordance with Merrick QA Procedures
• Create document templates and standardized document theme
• Functions to assist with timely, quality production of technical products, both electronic and printed copy
• Responsible for typing and integrating accurate edits into technical reports and specifications as well as quality checking for typographical and grammatical correctness
• Provides support as requested to assure that the office is maintained in a professional appearance in accordance with Merrick guidelines and assists
  • with organization
  • functionality and preparedness of office equipment
  • copy areas
  • supplies and
  • conference rooms
• Assists with staff travel arrangements, expense reporting and word processing
• Undertake research on companies and organizations for marketing purposes
• Support the business unit marketing efforts as needed and required
• Create Excel and other databases and enter data
• Contribute to project budget estimates and assure Project Administration duties are performed within budget
• Meet with clients and take minutes at client meetings
• Become familiar with Merrick and client information security systems and act as the custodian of controlled information
• This position requires ability to obtain personnel suitability with the U.S. Government and may require ability to maintain a security clearance

Required Qualifications

• Seven (7) years of experience working in a similar Administrative role in the client service fields
• Experience working in regulated environments and quality programs

Technical and Professional Skills:

• Ability to perform numerous administrative functions:
  • coordinate meeting room calendars
  • answer phones
  • act as an escort in a secured area
  • attend meetings, etc.
• Must be proficient in Microsoft Office365 applications, particularly the latest versions of Word, Excel and Outlook
• Knowledge of Adobe is required and ability to learn NewForma [Merrick document management software/system] and BlueBeam will be needed
• Desired minimum typing skills 60/wpm
• Ability to work in a highly productive, deadline driven working environment
• Must provide examples of experience in multitasking and adherence to deadlines
• Demonstrate a willingness to take on new tasks and learn quickly
• Be efficient, have the ability to problem solve and work under pressure
• Strong customer focus and assure quality products are delivered to the customer
• Excellent communication skills
• Demonstrate ability to self-motivate
• Ability to travel up to 10%
• Client projects for this position require United States Citizenship

Desired Qualifications

• Degree Requirements: High School; some post-secondary education
• Experience working with AUTOCAD and Revit
• Experience working with reproduction, printing and copying using Xerox and OCE equipment

Perks

• Employee Owned – all eligible U.S. employees have an Employee Stock Ownership Account
• Robust Employee Referral Program
• Annual performance and compensation reviews
• Professional Training and Development
• Employee Recognition Awards
• Peer Mentor Program
• And Much More!

To Apply

NOTE : Apply online only. No e-mail, hard copy or third-party resumes accepted. To apply online, state that you are applying online and then proceed with the steps.

At Merrick, every resume is carefully reviewed by our team of experienced human recruiters—never by AI. We are committed to a fully human-centered hiring process, ensuring each candidate receives thoughtful, personalized attention at every stage.

Merrick & Company offers a competitive compensation and benefits package which includes health insurance, dental and vision coverage, 401(k), and paid time off (PTO). Merrick is an Equal Opportunity Employer, including disability/vets. Employment with Merrick is contingent upon completion of a pre-employment background check, MVR check, and drug screen.