Senior Contract Administrator (Knight Const. & Supply)

Job Description

Job Description

Growing continually since 1968, Knight Const. & Supply, Inc. (KCS) is a General Contractor (WA license #KNIGHCS2810N) focused on large heavy construction projects and industrial plant facility maintenance.

As a family-owned company and former U.S. Army Corps of Engineers National Civil Works Contractor of the Year Award winner, we enjoy close ties with Eastern Washington/Idaho communities around our Deer Park, WA headquarters. For over 50 years, we have been lauded by public agencies, commercial clients, and federal officials for our work in building and updating hydraulic steel and concrete properties as well as their associated actuators. These projects control the water flow, fish passage, and barge traffic via dams on systems including the Columbia and Snake Rivers as well as other waterways in Oregon, Washington, Alaska, Idaho, Montana, and the Dakotas.

With an uninterrupted reputation for quality, stable work environment, and long-term employees while providing training and opportunities as the company has grown, KCS seeks additional motivated people to carry on this tradition of excellence in the field and close-knit support within the community. KCS maintains office, manufacturing, and fabrication facilities onsite featuring millwrights, electricians, heavy equipment and crane operators, as well as general laborers and administrative personnel. We want you to become a part of our team tackling some of the toughest hydroelectric and heavy industrial projects while enjoying the less hectic atmosphere of the region to enjoy family and friends in one of the most beautiful and unspoiled parts of the U.S.

SENIOR CONTRACT ADMINISTRATOR

The successful candidate will provide Contract Administration and proposal activities, as well as provide contract operations support, and supervise support staff. The Contract Administrator reports directly to the Vice President, acting as a liaison to and working closely on a day-to-day basis with the Bid Team, Project Management, Operations and Accounting. This position is responsible for all aspects of contracts, from the business development phase through contract closeout, delivering strong customer satisfaction, subcontracting management, and risk mitigation. The Contract Administrator must be a self-starter and able to work collaboratively with team members, including in an advisory role to project management and customers. Knowledge of Federal Acquisition Regulations (FAR) and Defense Federal Acquisition Regulations Supplement (DFARS) is key in this role.

ESSENTIAL DUTIES AND RESPONSIBILITIES

These duties are those typically performed in this position.  Employee may not perform all the listed duties and/or may be required to perform additional or different duties.

• Assist in the preparation of proposals and review of all bid packages (Large Contracts in particular) for accuracy and completeness prior to delivery to solicitors
• Assist with the review and negotiation of contractual details while maintaining compliance, including specifications, price, delivery date and contractual provisions
• Comprehensive review of awarded contracts and contract modifications for terms requiring management attention
• Disseminate, coordinate, clarify, consolidate, and track all contract actions from inception to completion
• Interpret contract terms and communicate to Project Managers, Human Resources, IT and Accounting; provide document review and assistance to multi-company Project Managers in quote preparation for contract changes
• Assist Project Managers in assembly and completion of all contract documents
• Review of all consultant and contractor pay applications
• Manage the administration of bid bonds
  
• Maintain positive relationships with Company insurance broker and surety
• Administration of business insurance policies (property, liability, etc.)
• Subcontractor pre-qualification, preparation of subcontracts, and manage flowdowns and compliance
• Participate in operations, administrative, safety and project meetings
• Review and disseminate project wage requirements
• Manage and Market the Small Business and Minority/Diverse Business Program (Light travel for Networking & Industry events)
• Acts as a liaison between Management, Estimating, Project Management, Accounting and Human Resources for all matters pertaining to contract administration and compliance
• Develop and maintain professional working relationships with existing clients
• Provide follow-up with vendors and clients to ensure approval and return of all project documentation
• Manage City, County, State and Professional Licensing for multiple states
• Public Relations, Safety Committee Representative and Membership Coordinator
• Monitor legislative updates and changes
• Supervise Administrative Assistants in the day-to-day operations
• Work within and promote corporate vision, mission, and values of the organization
• Perform other duties as assigned

REQUIRED EXPERIENCE, SKILLS AND EDUCATION

The following generally describes the knowledge and ability required to enter the job and/or learned within a short period of time to successfully perform the assigned duties.

• Five years’ experience as a Contract Administrator in a construction environment
• Minimum AA degree required; Contract Administrator certification from a recognized construction management or business program preferred
• Excellent written and verbal communication skills
• Proficiency with Excel, Word, Bluebeam and construction software
• Highly organized, efficient, and detail oriented
• Positive and reliable team player
• Excellent time management skills with a proven ability to meet deadlines
• Must be able to meet all safety requirements for applicable safety policies

PHYSICAL REQUIREMENTS

The below statements are intended to describe the physical nature and level of work being performed by employees assigned to this classification.

• Prolonged periods of sitting at a desk and working on a computer
• Occasional walking, pushing, pulling, bending, kneeling, crouching/squatting up to 8+ hours per day
• Ability to lift/push/pull up to 10 lbs. constantly (67-100% of time); up to 25 lbs. frequently (34-66% of time)
• Ability to communicate (read, write, speak) constantly (67-100% of time)
• Handling and manipulating objects and materials
• Coordinating the movements of eyes, hands and fingers
• See with or without correction; hear with or without correction

JOB AND COMPANY BENEFITS

• Top of market hourly rate (DOE+)
• Employer paid benefit package (Medical, Dental, Vision, and Life Insurance)
• Voluntary health plans (Health Savings Account (HSA), Flexible Spending Account (FSA), Long-Term Disability, and Life Insurance)
• 401(k) with Employer match
• Vacation, holidays, and sick leave
• Stable, family owned and operated business that focuses on the value of our employees

Knight Const. & Supply, Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law. If you are an individual with a disability and need assistance in the application or hiring process, please contact Human Resources at View phone number on ziprecruiter.com or  View email address on ziprecruiter.com .