Executive Office Administrator

position SUMMARY:

Performs highly responsible diversified and complex administrative and operational support to assist the Executive Director/Executive office in accomplishing the administrative and operational functions of the Springfield Housing Authority (SHA). Coordinates the daily operations and management of the Executive Office. Uses considerable independent judgement and initiative to perform a variety of tasks inclusive of but not limited to overall Executive Office management; report writing newsletter and press release development reading understanding interpreting and articulating federal rules and regulations as well as SHA policies and standard operating procedures to others. Reads understands and articulates PHAS SEMAP and Public Housing Agency Plan submissions.

The Executive Office Administrator provides administrative support to state regional and national housing associations based on the engagement/involvement of the Executive Director. These responsibilities are inclusive of but not limited to coordinating association board meetings serving as the associations administrative support generating newsletters upgrading and maintaining association web sites conference planning and coordination etc.

APPLICATIONS SHOULD BE FORWARDED TO:

Springfield Housing Authority

Department of Human Resources

200 N. Eleventh Street

Springfield IL 62703

Via e-mail: or fax:

Pay benefits information and employment applications are available on the SHA Website:

This position will remain open until filled

The Springfield Housing Authority is an Equal Opportunity Employer

EXECUTIVE OFFICE ADMINISTRATOR

Full-Time Position

Salary Range: $49358.00 - $74037.00 commensurate with education and experience

EDUCATION AND EXPERIENCE:

• Bachelors degree in business administration business management or public administration from an accredited college or university; four (4) years of progressive experience in a professional position directly responsible for office management; and two (2) years of experience in administration; or any equivalent combination of training and work experience that provides the necessary knowledge skills and abilities.

KNOWLEDGE SKILLS AND ABILITIES:

• Knowledge of and ability to interpret understand and follow standard federal state local and housing authority standards processes procedures policies and regulations.
• Knowledge of and skill in maintaining records in compliance with the Illinois Open Meetings Act FOIA and various other public record retention processes policies procedures and regulations.
• Knowledge of occupational hazards and applicable precautionary measures.
• Skill in the proficient use of office equipment computers and software.
• Skill in taking dictation transcribing notes and typing letters 70 WPM with accuracy
• Skill in composing and generating letters complex records and computerized reports.
• Ability to work independently in an organized thorough detailed accurate and efficient manner.
• Ability to represent the Executive Directors office; initiate and maintain positive public and interpersonal relationships; and communicate (oral and written) and interact with diverse individuals (public outside agencies/vendors co-workers and Commissioners) in a courteous confidential effective positive professional and ethical manner.
• Ability to maintain a valid Illinois drivers license and be an insurable SHA driver.

Required Experience:

IC