Law Firm Administrator

Firm Administrator Direct Counsel is seeking a Firm Administrator to join a well-established litigation law firm in Claremont, California. This is an excellent opportunity for an experienced legal operations professional to oversee the firm's day-to-day business operations, human resources, and administrative functions while partnering with firm leadership to support continued growth and operational excellence. The ideal candidate is a proactive leader with strong organizational, management, and communication skills who thrives in a fast-paced legal environment. Office Location: Claremont, CA Key Responsibilities Firm Operations Oversee the daily administrative and business operations of the firm. Partner with firm leadership to develop and implement short- and long-term operational goals. Ensure firm policies and procedures are consistently followed. Maintain effective communication across all departments. Supervise administrative operations for multiple office locations. Human Resources Manage recruiting and onboarding processes. Assess staffing needs and coordinate employee scheduling. Maintain employee personnel files and HR documentation. Conduct employee performance evaluations, including 90-day and annual reviews. Oversee employee offboarding processes. Review employee timecards and approve overtime. Maintain and update the employee handbook to ensure regulatory compliance. Administration & Vendor Management Serve as liaison with the firm's insurance providers and outside vendors. Assist attorneys with regulatory renewals and compliance requirements. Maintain firm case lists and administrative records. Coordinate firm events and participation in community and professional organizations. Qualifications High school diploma required; bachelor's degree preferred. 5+ years of office management experience required. 2+ years of human resources experience or experience in a similar role required. Prior law firm experience is strongly preferred. Understanding of litigation processes, legal terminology, and law firm operations. Strong leadership and supervisory skills. Excellent written and verbal communication abilities. Exceptional organizational skills with strong attention to detail. Proficiency with Microsoft Office Suite and legal software. Ability to maintain confidentiality and exercise sound judgment. Ability to manage multiple priorities in a collaborative, fast-paced environment. Compensation Salary Range: $150,000 – $175,000, depending on experience and qualifications. Benefits The firm offers a competitive benefits package that includes: Health insurance 401(k) retirement plan Paid vacation Paid holidays Paid sick leave Opportunities for long-term professional growth within a collaborative legal environment Direct Counsel