Administrative Specialist 2

Administrative Specialist 2, Confidential 2026-08-02 New Jersey Courts all cities, AK Salary: See Position Description Location: Central Office, 171 Jersey Street, Trenton, NJ Job Type: Full Time Remote Employment: Flexible/Hybrid Job Number: 2026-13266 Central Office/Vicinage: Central Office Division: Probation (Administration) Opening Date: 07/30/2026 Closing Date: 8/17/2026 11:59 PM Eastern Description: If another position becomes available within five months of this recruitment's closing date, the applicant pool from this posting may be used to fill additional vacancies. When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public's trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work. SALARY: The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B. The Judiciary offers a strong opportunity for growth. The New Jersey Judiciary is seeking an individual with excellent interpersonal, time management and customer service skills to lead administrative support to the Assistant Director of the Office of Probation Services (Court Executive 3B). Attention to detail, accuracy, thoroughness, and strong information management skills as well as honesty and integrity are essential components of the position. The selected candidate will draft routine and non-routine correspondence, reports, protocols, and other materials on behalf of the Assistant Director and unit. The selected candidate will advise management on personnel issues and explain probation policies and procedures to clients and staff. The selected candidate will also staff various committees and manage the ballistic vest and badge programs. This position also establishes workflow systems/procedures in conjunction with the Assistant Director to maximize communication between the eight different units within the office of probation services and vicinage probation offices and performs other duties as assigned. REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access. Example of Duties Provide lead administrative support to the Assistant Director including calendar maintenance, coordination of speaking engagements, seminars, travel and other activities. Compose routine and non-routine correspondence on behalf of the Assistant Director and Director. Develop and draft reports, policies, protocols, manuals, guides, audio-visual aids, presentations, and other materials as requested. Compile statistical data on workload volume, backlog, expenditures, personnel actions (i.e., grievances), equipment, attendance and advise management on backlog issues. Liaison between Assistant Director, Director, 8 unit-managers (Adult/Juvenile Supervision, Child Support, Comprehensive Enforcement Program (CEP), Recovery Court, RAS is Reports Analytics and Statistics (RAS), Interstate Compact, Intensive Supervision Programs), vicinage probation managers, and stakeholders, to assemble workflow procedures, recommend improvements in work processes and administrative practices, advise on deadlines, rules and policies, make recommendations, and answer questions or resolve issues. Advise staff, clients, and members of the public on Judiciary policy and procedure. Provide assistance/information to staff regarding human resources policies and guidelines. Serve as Form Liaison for the Office of Probation Services and vicinage probation offices. Manage the ballistic vest replacement program for the Probation and Family Divisions. Manage, maintain, and audit computerized vest tracking system. Collect and analyze ballistic vest replacement information for both divisions. Advise Probation and Family Division Managers on vest replacement policy. Communicate with vendor regarding orders. Assist with collecting ballistic vests from the Probation and Family Division for auditing/packaging in preparation for destruction. Track probation officer ballistic vest assignment policy acknowledgment forms. Serve as liaison and staff committee meetings such as the Probation Conference, Probation/Finance Committee. Manage and maintain computerized tracking system for the Probation Division officer shield program (officer badges); track shield assignments for Probation Division. Prepare statistical reports for Assistant Director, Director as needed. Advise probation managers/officers on shield policy. Communicate with vendor regarding orders as needed; Assign new shield numbers when appropriate. Provide training and/or cross-training for co-workers as needed. Assist staff and provide recommendations with work in progress as needed. Acquire law books and related periodicals for the Assistant Director, Director, and 8 unit-managers. Procures and maintains supplies for Probation Administration and Supervision Units. Process payment/travel vouchers for Assistant Director, Director, and 8 unit-managers. Maintain/update/modify records and create/maintain record tracking system for Office of Probation Services related documents. Serve as contact for facilities matters. Regular and predictable physical presence at the worksite is an essential function of this position. Qualifications Graduation from an accredited college or university with a bachelor's degree. Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate degree from an accredited college or university and two years of additional paraprofessional and/or professional experience may be substituted for a bachelor's degree. Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date. Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See ) Supplemental Information Driver's License: Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position. Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations. Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information. Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need. The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice New Jersey Courts offers an exciting and rewarding public service career with incredible employee benefits for full-time employees only and their eligible dependents such as: Employee Benefits State Health Benefits Program including options for medical, dental and prescription coverage Public Employee's Retirement System pension program Federal Student Loan Forgiveness for employees with 10 years or more of service Generous leave program which includes vacation, personal and sick leave and 13 annual paid holidays Voluntary investment programs separate from and in addition to the pension plan through the Deferred Compensation Plan and the Supplemental Annuity Trust of New Jersey (SACT) Comprehensive training offerings including LinkedIn Learning. Tax Savings Programs including the Premium Option Plan, Medical Flexible Spending Account and Dependent Care Flexible Spending Account and Commuter TaxSave NJBest 529 College Savings Plan Member Term Life Coverage including basic and optional plans #J-18808-Ljbffr New Jersey Courts