Administrative Officer II

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APPLICATIONS FOR THIS POSITION ARE ONLY ACCEPTED ONLINE AT:

JOB TYPE : Full-Time

DEPARTMENT : Engineering & Public Works

OPENING DATE : 06/05/2025

CLOSING DATE : 6/12/2025 4:30 PM Alaska Standard Time

BARGAINING UNIT : Unrepresented

PAY RANGE : 18

HOURS PER WEEK : 40

The City and Borough of Juneau's Engineering & Public Works (EPW) Department is hiring an experienced

Administrative Officer II to lead and manage the Department's administrative operations.

This position plays a critical supervisory role, overseeing a team of seven administrative staff across five programs. Responsibilities include budgeting, financial reporting, purchasing, and personnel coordination. The Administrative Officer II will also provide strategic guidance and support to EPW division heads and superintendents, ensuring alignment with departmental goals and policies. Reporting directly to the Director, the Administrative Officer II is also a key contributor to strategic planning and policy implementation. This is a strong leadership opportunity for a skilled professional ready to guide a team and drive efficient, compliant operations in a complex municipal environment.

WHO WE ARE LOOKING FOR This role demands a high degree of adaptability, innovation, and problem-solving in a dynamic environment. If you thrive on improving processes, streamlining operations, and collaboration to navigate complex challenges, this position may be a perfect fit. This position acts as a key part of the department with regard to administrative matters and sets the policies, procedures, and processes that other Administrative Assistants must follow. You'll be at the center of a wide range of administrative functions, gaining exposure to complex and high-impact issues. This is a fast-paced, engaging role where no two days are the same.

THE BENEFITS OF JOINING OUR TEAM

The benefits of joining our team go beyond the work itself. The Engineering & Public Works Department includes a diverse group of dedicated professionals who are passionate about public service. Our work culture is collaborative, open to new ideas, and grounded in a supportive, informal atmosphere. As the lead administrative professional, you'll have the unique opportunity to engage deeply with each of our divisions and work closely with a wide range of staff across the department, building strong relationships and gaining a comprehensive understanding of our operations.

WORKING HOURS AND LOCATION

This is an in-person position based in the Marine View Building in downtown Juneau, near City Hall. The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM. While evening hours are not typical, occasional evening work may be required to support public meetings. The City provides covered employee parking in the adjacent Marine Parking Garage.

Typical Responsibilities :

The Administrative Officer II serves as the lead administrative professional for the Engineering & Public Works Department, working under the general direction of the Department Director. This position plays a critical role in coordinating the biennial budget, overseeing financial activities, and guiding administrative operations across multiple divisions (Streets Maintenance, Fleet Maintenance, Capital Transit, Utilities [Water and Wastewater], RecycleWorks, General Engineering, and CIP Engineering).

Key responsibilities include serving as the department's subject matter expert on administrative matters, developing and implementing internal policies and procedures, and providing high-level support to the Director and Deputy Director. The role requires strong analytical, organizational, and leadership skills, with a focus on efficiency, compliance, and collaboration.

Primary duties include:

• Providing executive-level administrative support to the Department Director and Deputy Director.

• Conducting financial and purchasing analysis and reporting for CIP projects and overall department operations.

• Coordinating, reviewing, and compiling the department's biennial budget.

• Coordinating and facilitating training for all administrative staff in HR, Purchasing, Finance, and related functions to ensure compliance and operational efficiency.

• Ensuring alignment of recruitment and personnel management practices with departmental goals and regulations.

• Leading the development and implementation of internal administrative policies, processes, and procedures.

Minimum Qualifications:

Education:

High School graduation or the equivalent.

Experience:

Two (2) years of journey professional administrative experience. This is equivalent to an Administrative Officer I with the City of Juneau or the equivalent with another employer.

SUBSTITUTION:

Post-secondary educationfrom an accredited college with major course work

in Business Administration, Public Administration, Finance, Banking,

Accounting or a similar business field may be substituted for up to one (1) year

of the required experience on the basis of: three (3) semester or four (4) quarter

hours are equal to one (1) month of experience.

Other:

A

Supplemental Information:

A cover letter is required with application.

HIRING MANAGER CONTACT INFO

Hiring Manager: Denise Koch

Phone Number: View phone number on us.edajobs.com

Email: View email address on us.edajobs.com

Note: This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030, applicants may be eligible for advanced step placement. Additionally, promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.

APPLICATIONS FOR THIS POSITION ARE ONLY ACCEPTED ONLINE AT:

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education If you are using education to meet the minimum qualifications, you must document your education in your application, and you may be required to provide transcripts.

Work Experience If you are using work experience to meet the minimum qualifications, you must document your work experience in the application.

If your application does not support minimum qualifications, you may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.

Application Assistance

For questions regarding application submission or system operation errors, please visit: If your question is not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at View phone number on us.edajobs.com or View email address on us.edajobs.com.

For applicant password assistance, please visit:

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call View phone number on us.edajobs.com or TTY: Alaska Relay 711 or View phone number on us.edajobs.com, or correspond with the Department of Human Resources & Risk Management at View email address on us.edajobs.com or 155 Heritage Way, Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.

Job Type: Full-time

Pay: $77,396.30 - $103,854.40 per year

Benefits:

• 401(k) matching
• Employee assistance program
• Flexible spending account
• Health savings account
• Life insurance
• Parental leave
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Work Location: In person