Executive Assistant (Commercial Leasing)

Responsibilities Related Ross is looking to hire a highly professional Executive Assistant to support the Commercial Office Leasing Team, specifically the Executive Vice President, and Senior Vice President. The Executive Assistant is responsible for administrative duties associated with projects and general office support. This is a collaborative role working with various executives, outside brokers, tenants and prospective tenants. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics required for the executives to effectively perform at the highest capacity. This position will be based on-site 5 days a week in West Palm Beach, FL. Responsibilities include, but are not limited to: Scheduling appointments and heavy calendar management. Manage a busy and ever-changing calendar and prioritize appointments with the executives' prior clearance. Review daily. For large meetings and events, assist with planning, greet guests, and coordinate conference rooms and meal arrangements. Plan travel arrangements and changes including airline reservations, hotel accommodations, and car service arrangements. Act as gatekeeper and primary point of contact between executives, managers and visitors, as required. Bridge for smooth communication between all internal departments and external contacts. Ensure the executives are prepared for all meetings by keeping them on schedule and providing necessary materials. Prepare expense reports and liaise with Finance, as necessary. Develop relationships with executive contacts, gain recognition as a team resource. Assist with personal duties, as needed. Performing ad hoc projects, as needed. Qualifications A minimum of 3 years of relevant experience as an Executive Assistant or a high-level Administrative Assistant. Bachelor's degree preferred. Strong proficiency with Microsoft Office Suite and Canva including document creation and management skills. Ability to perform necessary and integral research to assist with prospecting. Strong communication skills, both written and verbal. Excellent professional demeanor with the ability to work with a wide range of levels and management. Keen attention to detail and must possess strong organizational skills. Comfortable working in a fast-paced environment, ability to multi-task, shift direction easily and prioritize. Good judgment, discretion and strong discipline. Experience in a role that requires a high level of discretion with confidential information. Team player, self-starter. Experience working in a corporate environment is highly preferred. Benefits Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities Overview Related Ross is transforming urban life in West Palm Beach and Palm Beach County, creating opportunity for all who live and work here. For over two decades, the company has worked to develop dynamic neighborhoods that are innovative, vibrant and inclusive. With completed, in development and planned properties in West Palm Beach and new development activity emerging in Palm Beach County, Related Ross is making long-term investments to transform and support local communities and build growth in the region. Related Ross is a West Palm Beach-based organization that recently emerged as an independent entity from within Related Companies. Formed in 1972, Related Companies is the most prominent privately-owned real estate firm in the United States with major developments within a premier portfolio valued over $70 billion across Boston, Chicago, San Francisco, LA, Washington DC and London. Related Ross believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate a strong entrepreneurial spirit. In its relentless commitment to excellence, Related Ross works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at #J-18808-Ljbffr Related Management Company