Executive Assistant
$100k - $125kAscendo Resources
Get AI-powered advice on this job and more exclusive features. This range is provided by Ascendo Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $100,000.00/yr - $125,000.00/yr Additional compensation types Annual Bonus Direct message the job poster from Ascendo Resources Our client is a major player in the insurance industry with multi billion dollar book of business is currently seeking an Executive Assistant. This role involves high-level, proactive support, focusing on complex global travel/scheduling, confidential communications, deal support (meeting prep, materials), managing special projects, and acting as a key liaison with C-suite and High Net Worth individuals /partners, all requiring exceptional discretion, judgment, and ability to thrive in a fast-paced, demanding environment with potential after-hours flexibility. Key Responsibilities Calendar & Schedule Management: Master complex, ever-changing global calendars, coordinating internal/external meetings, managing conflicts. Travel & Logistics: Arrange seamless, detailed domestic/international travel, including private jets, and manage expenses. Communication & Liaison: Serve as a polished gatekeeper and liaison with investors (LPs), clients, portfolio companies, and internal teams. Meeting & Presentation Support: Prepare agendas, briefing materials, presentations, and supporting documents for senior leadership meetings. Project Management: Support strategic initiatives, special projects, event planning, and operational tasks. Confidentiality: Handle highly sensitive information with absolute discretion and integrity. Administrative Operations: Manage email, expense reports, documents, and provide general support. Proactive Support: Anticipate needs, troubleshoot issues, and ensure the MD's day runs seamlessly. Qualifications Experience: 5+ years in demanding financial environments (PE, IB, Consulting), ideally supporting partner/MD level. Soft Skills: Highly organized, proactive, detail-oriented, adaptable, exceptional judgment, excellent communication (written/verbal). Technical Skills: Expert in MS Office (Outlook, Word, Excel), familiarity with task/calendar management tools. Attributes: High integrity, sound judgment, discretion, ability to manage up, comfortable with potential after-hours work. Seniority level Associate Employment type Full-time Job function Administrative Industries Financial Services and Investment Banking Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Get notified about new Executive Assistant jobs in West Palm Beach, FL. #J-18808-Ljbffr Ascendo Resources
- ...Our client, a private family office, is seeking a polished, proactive, and highly discreet Personal & Executive Assistant to support both professional and personal operations. This is a trusted, high-touch role requiring exceptional organization, strong communication skills...SuggestedSummer workWork at officeRemote workFlexible hours
Career Group
West Palm Beach, FL1 day ago $90k - $110k
...Responsibilities Schedule appointments and review and manage calendar daily Assist with planning large meetings and events, greet guests, and... ...Act as gatekeeper and primary point of contact between executives, managers, and visitors Ensure smooth communication between all...SuggestedWork at officeArrow Search Partners
West Palm Beach, FL2 days ago- ...Executive AssistantLocation: West Palm Beach, FloridaFlorida Crystals Corporation is a fully integrated cane sugar company. Florida Crystals... ...in West Palm Beach, Florida.OverviewThe Executive Assistant supports senior FCC executives by providing advanced administrative...SuggestedLocal area
Florida Crystals
West Palm Beach, FL2 days ago $28 - $36 per hour
...About the Role This is the central administrative role inside our executive office, working one-on-one with our President, Kenneth Berry.... ...3 to 5 years of solid experience working as an Executive Assistant, with explicit preference for individuals coming out of insurance...SuggestedHourly payContract workWork at officeRemote workGrabJobs
West Palm Beach, FL2 days ago$21 - $23 per hour
...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Executive Assistant FullTime West Palm Beach, FL, US 25 days ago Requisition ID: 1124 Salary Range: $21.00 To $23.00 Hourly Position Title...SuggestedHourly payFull timeWork at officePhysician-Care-Centers-1
West Palm Beach, FL3 days ago- ...Executive AssistantSouthern 441 Toyota is a fast-growing, privately owned automotive mega-store in Southeast Florida. We pride ourselves... .... We are seeking a highly organized, proactive Executive Assistant to keep our leadership team aligned and efficient.Key ResponsibilitiesCalendar...Work at office
Scott Clark Honda
West Palm Beach, FL1 day ago - ...Executive Assistant eSilo is currently seeking an Executive Assistant to assist the CEO with a wide range of administrative functions. Core responsibilities of this role fall into four main categories: Light bookkeeping tasks such as customer invoicing and accounts...Full timeWork experience placementWork at officeImmediate startRemote workFlexible hours
- SummaryThe executive assistant provides high-level administrative support to Lead Pastors by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging...Work at officeLocal areaAfternoon shift
$100k - $130k
...00/yr - $130,000.00/yr Position Summary A client of Insight Global is seeking a highly experienced, polished, and proactive Executive Assistant to support their CEO. This individual will play a critical role in managing communications, coordinating with board members and...Full time$75k - $100k
Join to apply for the Executive Assistant role at Family Church 1 day ago Be among the first 25 applicants Join to apply for the Executive Assistant role at Family Church This position supports the Executive Pastor and the Family Church Business Office. Prerequisites Five...Full timeTemporary workWork at office- ...Job Title Job Title Job Description Assists the Chief Financial Officer, Chief Operating Officer, Associate Administrators (... ...operations by performing a variety of confidential secretarial and executive duties. Maintains excellent organizational and communication...Contract workFlexible hours
- ...Executive Assistant An established investment firm is seeking a poised and detail-oriented Executive Assistant to support two partners in their newly established West Palm Beach office. This is a unique opportunity to join a boutique firm known for its thoughtful, long...Work at office
- ...taking and distributing minutes. Record Management: Maintaining organized filing systems, minutes, and records. Member Relations: Assisting with member inquiries, requests, and complaints. Travel Arrangements: Organizing and scheduling travel for the COO/GM....Full timeWork at office
$50k - $60k
...be challenged to up your game and make a difference, then join us in giving the world reason to cheer! Position Summary The Executive Assistant - Booking provides high-level support to executives by managing operational duties and travel arrangements, conducting research...Full timeWork experience placementLocal areaFlexible hoursNight shift- Island Hospitality Management is seeking an Office Administrative Assistant to support the President and Executive Leadership Team. The role requires exceptional organizational skills, discretion with sensitive information, and the ability to multitask. This is an on-site...Work at office
- ...A private family office is seeking a polished and proactive Personal & Executive Assistant. This high-touch role focuses on organization, communication, and coordination across professional and personal operations. The ideal candidate will manage complex calendars, coordinate...Work at officeRemote workFlexible hours
Career Group
West Palm Beach, FL2 days ago - ...ask for an accommodation or an alternative application process. About the Role We are seeking a highly organized and proactive Executive Assistant to support our Operations leadership team. This individual will serve as a critical hub for the COO and senior Operations...Work at office
TeraWulf
West Palm Beach, FL5 days ago $16.31 per hour
...store and individual sales targets by implementing effective selling techniques and promoting key Skechers products.Store Operations: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment.Retail Supervisor Duties:...Local areaFlexible hoursShift workAfternoon shiftSkechers U.S.A.
West Palm Beach, FL4 days ago- ...prepared and end with everyone clear on who owns what by when. Executive & Ownership Support Own the owner’s calendar - not just booking... ...the one making sure Our client gets paid. Vendor Payment Support Assist with vendor payments - gather and organize incoming vendor...Contract workFor contractorsFor subcontractorSecond jobWork at office
W3Global
West Palm Beach, FL4 days ago - Description We are a collective of passionate cultivators ad retailers working toward a singular mission: to grow clean and potent cannabis. For over a decade, we have strived to change the way people think about the industry. It's more than just what we do - it's...Work at officeLocal areaAfternoon shift
Jungle Boys Florida
West Palm Beach, FL4 days ago - ...experienced, polished, and highly intuitive Personal & Lifestyle Assistant to become a trusted extension of an Ultra High Net Worth... ...day-to-day life is thoughtfully organized and effortlessly executed. This role is centered around anticipating needs, delivering...Work at office
Oceanside Staffing
Palm Beach, FLa month ago $50k - $60k
Giraffe Media Group, LLC is seeking a highly organized Office Assistant to support a fast-paced executive. The role demands exceptional communication skills, discretion, and the ability to anticipate needs, thriving in high-pressure environments. The ideal candidate will...Work at office- ServiceNow is seeking an Executive Assistant to support a VP, managing complex calendars, drafting emails, presentations, and reports with precision. You will coordinate travel, handle expense reconciliation, and help onboarding for new hires, ensuring alignment with executive...Flexible hours
- Montce is hiring a Retail Stylist Keyholder in our West Palm Beach location! Montce is a woman owned small apparel and swimwear company based in Fort Lauderdale, FL. We are lucky and grateful to have built a company of passionate individuals that have a deep understanding...Weekend workAfternoon shift
Montce
West Palm Beach, FL1 day ago $17.5 - $22 per hour
...Ordinary and NIOD, and BALMAIN Beauty. We are looking for a dynamic and inspirational Key Holder to support the Store Manager and Assistant Manager to ensure the smooth efficient running of the Store. You will use your outstanding coaching and mentoring skills to lead...Hourly payPart timeLocal areaNight shiftRotating shift$13.65 - $22.75 per hour
...You'll support the leadership team to success: Growing Sales: Execute sales strategies and monitor performance to drive revenue... ...requires someone who: Is good with people and able to support, assist, and coach store associates to perform their work effectively....Hourly payMinimum wageFull timePart timeLive inLocal areaImmediate start- ...Responsibilities Act as a direct support for your Management Team- executing with excellence. Achieve and exceed daily sales and... ...integrity; act as Manager On Duty in absence of Store Manager & Assistant Manager. Efficiently process customer transactions,...Full timePart timeLocal areaFlexible hoursWeekend work
- ...Retail Key Holder, opens and closes a store and performs other administrative duties in a retail setting. Their main duties include assisting customers when needed, making sure the store is organized, neat and tidy and ensuring the alarm system is working properly. Key...Shift workWeekend work
All Star Elite, LLC
West Palm Beach, FL11 days ago - Faith Church St Louiscom Inc seeks an Executive Assistant to provide high-level administrative support to Lead Pastors. The role includes managing calendars, arranging travel, preparing reports, and handling correspondence. It requires discretion, integrity, and a mature...Full timeAfternoon shift
- A leading recruiting firm is seeking an Executive Assistant in West Palm Beach, FL to provide high-level support focused on complex global travel and scheduling. The ideal candidate will have over 5 years in demanding financial environments, exceptional organizational and...Full time
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