Executive Assistant

Get AI-powered advice on this job and more exclusive features. This range is provided by Ascendo Resources. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more. Base pay range $100,000.00/yr - $125,000.00/yr Additional compensation types Annual Bonus Direct message the job poster from Ascendo Resources Our client is a major player in the insurance industry with multi billion dollar book of business is currently seeking an Executive Assistant. This role involves high-level, proactive support, focusing on complex global travel/scheduling, confidential communications, deal support (meeting prep, materials), managing special projects, and acting as a key liaison with C-suite and High Net Worth individuals /partners, all requiring exceptional discretion, judgment, and ability to thrive in a fast-paced, demanding environment with potential after-hours flexibility. Key Responsibilities Calendar & Schedule Management: Master complex, ever-changing global calendars, coordinating internal/external meetings, managing conflicts. Travel & Logistics: Arrange seamless, detailed domestic/international travel, including private jets, and manage expenses. Communication & Liaison: Serve as a polished gatekeeper and liaison with investors (LPs), clients, portfolio companies, and internal teams. Meeting & Presentation Support: Prepare agendas, briefing materials, presentations, and supporting documents for senior leadership meetings. Project Management: Support strategic initiatives, special projects, event planning, and operational tasks. Confidentiality: Handle highly sensitive information with absolute discretion and integrity. Administrative Operations: Manage email, expense reports, documents, and provide general support. Proactive Support: Anticipate needs, troubleshoot issues, and ensure the MD's day runs seamlessly. Qualifications Experience: 5+ years in demanding financial environments (PE, IB, Consulting), ideally supporting partner/MD level. Soft Skills: Highly organized, proactive, detail-oriented, adaptable, exceptional judgment, excellent communication (written/verbal). Technical Skills: Expert in MS Office (Outlook, Word, Excel), familiarity with task/calendar management tools. Attributes: High integrity, sound judgment, discretion, ability to manage up, comfortable with potential after-hours work. Seniority level Associate Employment type Full-time Job function Administrative Industries Financial Services and Investment Banking Benefits Medical insurance Vision insurance 401(k) Paid maternity leave Paid paternity leave Get notified about new Executive Assistant jobs in West Palm Beach, FL. #J-18808-Ljbffr Ascendo Resources