Bilingual Spanish Accounting Administrative Assistant

Job Description

Job Description

Position Summary

We are seeking a detail-oriented and organized Bilingual Spanish Accounting Administrative Specialist to support our Accounting and Payroll departments. This position plays a key role in processing accounts payable, assisting with payroll for employees in two states, maintaining accurate records, and providing administrative support. The ideal candidate is a proactive problem solver with excellent organizational skills, strong attention to detail, and the ability to communicate effectively in both English and Spanish.

Key Responsibilities

• Assist with the Accounts Payable process, including invoice entry, coding, matching, and payment processing.
• Support payroll processing for employees in two states by accurately entering payroll information and verifying time records.
• Research and resolve payroll, invoice, and vendor discrepancies.
• Maintain accurate employee, vendor, and financial records.
• Perform data entry with a high degree of accuracy and confidentiality.
• Prepare reports and spreadsheets using Microsoft Excel.
• Assist with account reconciliations and other accounting functions as assigned.
• Communicate professionally with employees, vendors, and internal departments in both English and Spanish.
• Maintain organized electronic and paper filing systems.
• Provide general administrative support to the Accounting department.
• Assist with special projects and other duties as assigned.

Qualifications

• Bilingual in English and Spanish (spoken and written).
• Minimum of 3 years of administrative experience , preferably in an accounting or payroll environment.
• Experience supporting Accounts Payable and payroll functions.
• Strong attention to detail and commitment to accuracy.
• Excellent analytical and problem-solving skills with the ability to research and resolve issues independently.
• Ability to handle confidential information with discretion.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Proficient in Microsoft Excel and Microsoft Office applications.
• Experience using Viewpoint software is a plus
• Excellent written and verbal communication skills.
• Dependable, self-motivated, and able to work both independently and collaboratively.

Preferred Qualifications

• Experience processing payroll in a multi-state environment.
• Construction or project-based accounting experience is a plus.
• Knowledge of payroll regulations and accounts payable best practices.

Physical Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift office materials weighing up to 20 pounds.