Administrator II

Summary King County Road Services Division is seeking a skilled Administrator II who excels in providing exceptional customer service and has experience in various administrative functions such as data management, finance, personnel, and problem‑solving. This role presents an exciting opportunity to work alongside the Roads Payroll team in a highly unionized organization and make a positive impact on our community. Job Duties Administer payroll operations in compliance with CBAs, federal and state regulations, and departmental policies. Process, audit, and maintain payroll records in PeopleSoft, including adjustments, benefit accruals, step progressions, work schedules, union dues, combo codes, and time reporting codes (TRCs). Analyze payroll, timekeeping, leave, and financial data to identify discrepancies, ensure data integrity, resolve payroll issues, and maintain compliance with contractual and regulatory requirements. Conduct audits of employee time reporting, overtime, leave usage and personnel actions to ensure compliance with CBAs, payroll policies, and HR standards. Administer and monitor payroll components of employee leave programs, including FMLA, KCFML, PFML, Paid Parental Leave, On‑the‑Job Injury, and other leave programs; coordinate reimbursements, monitor leave balances, notify Human Resources of exhausted leave entitlements, and support compliance with ACA requirements. Coordinate with Human Resources, Finance, Safety and Claims, Fleet Services, Accounting, Labor Relations, and Central Payroll to resolve payroll issues, implement personnel actions, establish project/task codes, and ensure accurate payroll processing. Prepare payroll analyses, executive summaries, reports, dashboards, queries, and presentations to support operational planning, budget forecasting, compliance monitoring, and management decision‑making. Research, interpret, and apply complex CBAs, payroll regulations, and organizational policies to provide guidance to employees, supervisors, and management on payroll, leave, timekeeping, and cost accounting matters. Develop, implement, and maintain payroll procedures, standard operating procedures, desk manuals, training materials, FAQs, and documentation to improve consistency, knowledge transfer, and operational efficiency. Train, mentor, and onboard payroll staff and PeopleSoft users; provide technical guidance on payroll processes, time reporting, and system functionality. Lead or participate in continuous process improvement (LEAN) initiatives by evaluating payroll workflows, identifying inefficiencies, recommending improvements, reducing duplication, and implementing streamlined business processes. Design, develop, and maintain payroll monitoring, tracking, and reporting systems, including leave compliance, reimbursement tracking, and payroll performance metrics. Support payroll system enhancements by maintaining PeopleSoft configurations, developing queries, managing TRCs and combo codes, testing system upgrades, and validating configuration changes. Plan, coordinate, and implement payroll‑related projects, including Employee Self Time Entry implementation, new CBA provisions, process improvements, compliance reviews, and resolution of systemic payroll issues. Maintain payroll and personnel records in accordance with federal and state records retention requirements, including document organization, cataloguing, inventory management, and Content Manager administration. Communicate proactively with department leadership to obtain required payroll information, resolve data issues, and ensure payroll deadlines are consistently met. Values (ACTIVATE) Accountable Collaborative Timely Impactful Value Employees Accessible Trusted Equitable Experience, Qualifications, Knowledge, Skills Exhibits customer‑centric focus with the ability to uphold confidentiality, while adeptly engaging with diverse customers and partners in face‑to‑face, telephonic, and electronic interactions. Possesses a proficient understanding of payroll processing procedures, payroll tax principles, wage and hour laws, labor laws, and state and county regulations and ordinances related to payroll production. Working knowledge of Fair Labor Standards Act (FLSA) law. Demonstrated ability in administering multiple CBAs covering administrative, professional, skilled trade crafts, labor, and contract interpretation, and application. Ability to proactively manage a high‑volume workload of diverse assignments, in collaboration with Human Resources, including Human Capital Management (HCM), Time and Labor, and Position Management. Possesses meticulous attention to detail. Proficient and comfortable with the use of office productivity software and relational databases/electronic record‑keeping systems to create reports and queries. (The county uses Microsoft Office, PeopleSoft and Oracle EBS). Demonstrated ability to support a culture of cooperation and inclusion; establish and maintain effective working relationships; possess excellent interpersonal skills using tact and diplomacy in all situations. Proficient in problem identification, analysis, troubleshooting and resolution; skill in analyzing large amounts of data. Skill and accuracy of data entry, data corrections, and data integrity. Experience working as part of a team as well as working as an individual contributor; excellent interpersonal skills and ability to handle sensitive and difficult situations. Experience in taking initiative and being accountable for the work product. Benefits Excellent medical, dental, and vision coverage options. Life and disability insurance. Retirement: pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred‑compensation plan. Transportation program and ORCA transit pass. 12 paid holidays each year plus two personal holidays. Generous vacation and paid sick leave. Paid parental, family and medical leave, and volunteer leave. Flexible Spending Account. Wellness programs. On‑site activity centers. Employee Giving Program. Employee assistance programs. Flexible schedules and telecommuting options, depending on position. Training and career development programs. Equal Employment Opportunity King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. #J-18808-Ljbffr King County, WA