Property Administrative Assistant

We are partnering with a client seeking a Property Administrative Assistant to support tenant relations, building operations, and overall compliance for a commercial property. This role is ideal for someone who thrives in a professional environment and enjoys supporting both tenants and internal operations teams. Key Responsibilities Provide comprehensive administrative support, including phone coverage, report preparation, filing, and correspondence. Build strong relationships with tenants and owners; respond promptly to facility and tenant service requests. Process invoices, expense reports, and property checks; manage FedEx and Stamps.com accounts. Assist with lease administration, including tenant contacts, rent rolls, COIs, and occupancy permits. Coordinate meetings, events, and emergency planning efforts; maintain compliance documentation. Track vendor services and contracts (HVAC, elevator, landscaping, fire inspections) and maintain the property calendar. Prepare tenant invoices and support CAM reconciliation efforts; assist with rent collection. Manage office and building supplies, signage, parking plans, and building keys. Serve as backup receptionist and support security access card administration and printer/copier troubleshooting. Candidate Requirements Commercial property management experience is required. Experience must include office buildings, facilities support, tenant services, or vendor coordination. (Residential-only backgrounds will not be considered.) Strong AP/AR experience , including processing invoices, reconciling expenses, tracking payments, or assisting with CAM-related tasks. Stable, consistent work history with long-term tenure in previous roles. Experience supporting tenant relations, facilities teams, or building operations in a commercial/professional setting. Excellent customer service skills with a friendly, professional, and approachable demeanor. Strong written and verbal communication skills with the ability to handle inquiries and correspondence professionally. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM) #J-18808-Ljbffr