Administrative Assistant

Job Description

Job Description

We are looking for a dependable Administrative Assistant to provide high-level day-to-day support to the CFO in Charlotte, NC. This is a Long-term Contract with potential for full time requiring onsite presence, with occasional travel as needed to support business activities. The ideal candidate brings sound judgment, strong organizational ability, and a detail-oriented approach to handling sensitive information and shifting priorities.

Responsibilities:

• Coordinate the Operations Manager’s daily schedule, including meetings, appointments, and travel planning to keep priorities on track.

• Serve as a reliable point of contact for internal teams and external clients by managing correspondence and supporting clear communication.

• Prepare, organize, and maintain invoices, records, and other business documentation with accuracy and attention to detail.

• Assist with reports, data entry, and administrative follow-up to ensure timely completion of operational tasks.

• Handle confidential matters with discretion while supporting leadership in both routine activities and time-sensitive requests.

• Partner with cross-functional team members to gather information, resolve administrative issues, and maintain smooth office operations.

• Provide adaptable support throughout the workday, responding effectively to evolving needs and unexpected requests.

• Travel occasionally to another location when in-person administrative support is required.

• Demonstrated experience in an administrative or executive support role within a detail-focused office environment.

• Bilingual Communication

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

• Strong working knowledge of Microsoft Outlook for calendar coordination and Microsoft Excel for tracking and reporting tasks.

• Effective verbal and written communication skills with the confidence to interact with clients and company leadership.

• Proven ability to work independently, stay organized, and manage multiple priorities with minimal supervision.

• Flexibility to succeed in a fast-moving environment where responsibilities may change from day to day.

• Availability to work fully onsite in Hialeah, Florida, with occasional travel as needed.

• Bilingual communication skills are an advantage.