Administrative Professional - Real Estate

B) is a multi-strategy, real estate focused, alternative asset management company comprised of two rapidly growing verticals: Launched in 2011, Quarterra Multifamily, previously known as LMC, is among the nation’s most active developers, builders, and managers and has been on the National Multi-Housing Council’s (NMHC) annual Top 50 list for eight consecutive years. Quarterra Single-Family Rental launched in 2020 to provide individuals, couples, and families who prefer to rent over home ownership the opportunity to live in exceptional neighborhoods with great amenities. The Administrative Assistant will be responsible for providing corporate and office support while managing day-to-day administrative tasks. The Administrative Assistant will assist key executives in prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.
Ensure the execution of projects by observing overall goals and maintaining systems and processes.
Assist in setting up new vendors in the accounts payable system.
Provide administrative support in tracking and coding legal matters and related invoices.
Assist in the administration of collecting and processing checks received by mail.
Prepare business letters, memorandums, and other correspondence using Microsoft Office.
Answer and screen phone calls and take detailed messages.
Coordinate meetings, appointments, and business travel arrangements.
Develop efficient processes for office management, including supply ordering and maintaining office organization.
Ensure the office space is tidy, well organized, and well-kept at all times.
Assign, collect, and track building access cards.
Operate and troubleshoot standard office equipment.
Manage meeting materials and mailings.
Order food and gifts as requested.
Assist with special projects and cross train as necessary.
We reasonably expect the base compensation offered for this position to range from $33.65 - $36.05 per hour, subject to adjustment based on business-related factors such as employee qualifications, geographic pay differentials (e.g., This position will be eligible for company benefits in accordance with Company policy. We offer a competitive total rewards package including medical, dental and vision coverage along with a broad range of supplemental benefits including 401k Retirement Plan, prepaid legal assistance, and more. We also offer paid time off for vacation, sickness, holiday, and bereavement. We are pleased to be able to provide 100% company paid life insurance and long-term disability insurance. High School Diploma or GED required.
Must have experience with administrative support in a corporate office environment.
Advanced Microsoft applications experience (Outlook, Excel, PowerPoint, Word, Teams).
Excellent organizational, interpersonal, quantitative, writing and communication skills.
This is primarily a sedentary office position which requires the Administrative Assistant to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Quarterra Group is an Equal Opportunity Employer that prides itself on diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, pregnancy or related condition, protected status, or any other status prohibited by applicable national, federal, state or local law. Quarterra Group believes diversity and inclusion among our Associates is critical to our success and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

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