Cash Office Clerk / Accounts Payable & Administrative Assistant / Receptionist

Job Description

Job Description

Description:

Job Title: Cash Office Clerk / Accounts Payable Administrative Assistant / Receptionist

Status: Part-Time

Schedule: Sunday, Monday, Tuesday, and possibly Wednesday (flexible hours)

Reports to: Co-CEO

Position Overview:

This part-time role combines cash office operations, accounts payable processing, general

administrative support, and receptionist duties for Bishop’s Orchards. The position plays a

vital role in ensuring financial accuracy, maintaining organized records, and delivering

excellent customer service both in person and over the phone.

The role is shared with one other Cash Office Clerk, with each clerk working designated

days to reconcile the previous day’s cash drawers. In addition, the position supports

accounts payable functions, vendor and customer communications, and administrative

needs for other departments.

Key Responsibilities:

Cash Office

• Verify cashier daily work and consolidate all registers into a daily deposit.
• Balance reports including EFT and sales.
• Ensure adequate change on hand and verify internal cash.
• Enter AR invoices, receive payments, and send statements as needed.
• Communicate with the Retail Team Manager and Accounting Manager regarding cashier exceptions.

Accounts Payable & Administrative Duties

• File and organize invoices, statements, and payment records.
• Assist with data entry into accounting systems.
• Maintain accurate, up-to-date files for quick access by authorized staff.
• Assist with special projects or seasonal administrative needs.
• Communicate with vendors regarding payments and invoices.
• Assist with special projects as assigned by the Co-CEO.

Receptionist Duties

• Answer and direct phone calls in a professional, friendly manner.
• Greet and assist visitors and customers.
• Provide positive customer interaction, order taking, and direct assistance to build company image and encourage repeat business.
• Provide backup phone coverage for other office staff.

Knowledge, Skills & Abilities:

• Previous cash handling experience required (retail, banking, cashiering, etc.).
• Accounts Payable experience preferred (retail or manufacturing a plus).
• Strong analytical, organizational, and problem-solving skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook; Access and PowerPoint a
• plus).
• Ability to use accounting software and learn new systems quickly.
• Positive customer service orientation with strong interpersonal skills.
• Ability to prioritize, adapt to changing needs, and work both independently and as part of a team.
• Trustworthiness in handling confidential matters.

Schedule:

• Approximately 15-20 hours per week.
• Primary days: Sunday, Monday, Tuesday, and possible Wednesday.
• Flexible hours, with weekend coverage split between clerks.
• Pay range: $ 18-20 hour, depending on experience.