Administrative Assistant - Testify! Project

Administrative Assistant – Testify! ProjectWe are seeking a resourceful, entrepreneurial Administrative Assistant who thrives in fast-paced, startup-style environments. This role provides critical day-to-day operational support to the Program Director, managing communications, scheduling, travel, logistics, and data systems while bringing initiative, adaptability, and creative problem-solving to every challenge. The ideal candidate is a self-starter who sees beyond the task list, anticipates needs, and takes ownership in a dynamic, mission-driven initiative.Administrative SupportManage Program Director's calendar and schedule meetings with church partners, artists, and stakeholdersProcess correspondence and respond to routine inquiriesPrepare meeting materials, agendas, and minutesMaintain organized filing systems for project documentationCoordinate communications with partner organizations as directedTravel Coordination & Event FacilitationCoordinate end-to-end travel logistics for staff and program participants, booking flights, hotels, and ground transportation, managing itineraries, and handling last-minute changes with composureFacilitate and support city-wide events and retreats, including on-site logistics coordination, registration management, vendor communications, and attendee experienceCo-facilitate or support program sessions, workshops, or convenings as needed, stepping in where gaps arise and keeping events on trackCoordinate with caterers, venues, and vendors; manage timelines and checklists to ensure smooth executionProvide on-site administrative and facilitation support during Testify! events, including occasional evening and weekend coverageOffice & Project SupportProofread and copy-edit correspondence, grant documentation, and program materials with strong attention to detailMaintain office supplies and materials inventory; coordinate with CTS departments on cross-functional administrative needsBring an entrepreneurial mindset to operational challenges, identifying inefficiencies, proposing solutions, and implementing improvements without waiting to be askedPerform other duties as assigned; adapt quickly as project priorities evolveRequired QualificationsAssociate degree or higher, or equivalent combination of education and experienceMinimum 2 years of administrative support experience in a fast-paced environmentProficient in Microsoft Excel - comfortable with formulas, filters, and data organization for reporting and tracking purposesProficient in Microsoft Office Suite (Word, Outlook, PowerPoint) and SharePoint for document management and team collaborationExperience coordinating travel logistics for staff or program participants, including booking, itinerary management, and real-time problem-solvingExperience facilitating or co-facilitating events, workshops, meetings, or conveningsEntrepreneurial spirit - takes initiative, identifies opportunities for improvement, and operates effectively with autonomy in ambiguous or evolving situationsDemonstrated ability to manage competing deadlines and adapt quickly to shifting prioritiesExcellent written and verbal communication skills with a professional demeanorStrong attention to detail and reliable follow-through in a high-accountability environmentPreferred QualificationsExperience in nonprofit, faith-based, or educational organization settingsFamiliarity with project management tools (Asana, Trello, Monday.com, Notion, or similar)Prior startup or initiative-stage project experienceComfort with AI productivity tools (Microsoft Copilot, ChatGPT) to streamline administrative workflowBasic video conferencing and virtual event facilitation skills (Zoom Webinar, Teams Live Events, or similar)Working ConditionsOffice-based position at Christian Theological Seminary (Indianapolis, IN)Standard business hours with occasional evening or weekend work for Testify! eventsSome physical requirements, including lifting up to 25 lbsApplication ProcessReview of applications will begin immediately and continue until the position is filled. Qualified candidates should apply online using the application link and submit the following:Resume highlighting relevant experienceReferences will be requested before any initial offersQuestions may be sent to View email address on click.appcast.io