Executive Operations Support Specialist

Location: HXP approved U.S. State; DC, Maryland, Virginia preferred. Location Type: Remote eligible - U.S. only. Reports to: Chief Executive Officer. Application Deadline: June 5, 2026. Population Services International (PSI) and the Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) have co‑created HealthX Partners Incorporated (HXP), a parent company that empowers health NGOs and businesses to achieve greater impact and value. This new initiative offers leadership opportunities across a growing organization. What You’ll Do Support the executive meeting cadence, including scheduling, preparing agendas, tracking decisions, and handling follow‑up communications to ensure seamless execution. Collaborate with HXP and subsidiary leaders to optimize scheduling of engagements, travel plans, and formal communications, aligning activities with strategic priorities. Serve as the primary liaison to the HXP board of directors and the boards of controlled entities, managing logistics such as travel, accommodations, and board material preparation. Work closely with HXP’s external General Counsel to ensure compliance with governance protocols, required filings, and board‑related processes. Act as an internal communications champion for the HXP CEO and assigned subsidiary President(s), liaising with internal and external communication teams across HXP and its controlled entities. Identify and recommend communication opportunities to elevate leader visibility, ensuring messaging consistency and engagement. Maintain an understanding of the activities, funding, and senior staffing of HXP’s controlled entities to support alignment and collaboration across the group, and support cross‑entity strategies and initiatives by fostering collaboration and ensuring operational alignment with HXP’s overarching goals. Lead or contribute to special projects, process‑optimization efforts, and strategic initiatives as assigned, ensuring measurable outcomes and enhanced efficiency within the CEO’s and President’s offices. This is not an exhaustive list of all tasks that an incumbent is expected to perform but is instead a summary of the primary responsibilities and requirements of the job. The incumbent may be asked to perform duties not listed above. HealthX Partners Incorporated reserves the right to revise job profiles at any time based on changes to the required responsibilities. What You’ll Bring Proven experience providing senior‑level administrative and operational support to organizational leaders. Knowledge of non‑profit board governance processes and best practices. Strong interpersonal, communication, organizational, and multitasking skills, demonstrated in complex and dynamic environments. Eagerness to learn, adapt, and shape this inaugural staff‑level role within a growing organization like HXP. Proficiency in MS Office Suite (Word, Excel, PowerPoint). Ability to maintain complete confidentiality for sensitive issues and information. Notarial credential, preferred. Benefits Health & Wellness: A comprehensive benefits package that includes health, financial planning, family care, and flexibility for work‑life fit. U.S. based benefits are available through PSI Careers. Time Away: Competitive leave package and, in some offices, a compressed work week for additional flexibility. Learning & Development: Career growth opportunities, a learning management system with hundreds of courses, org‑wide trainings, Great Manager/Leader trainings, and a mentorship program for all staff levels. Innovation & Collaboration: Encouragement to step out of comfort zones, collaborate to drive impact, challenge conventions, and pioneer new solutions. Salary Ranges HealthX Partners Incorporated is committed to pay equity and transparency. The following gross annual salary range is offered for this position (USD): Minimum: $69,000 Midpoint: $86,000 Maximum: $103,000 HealthX Partners Incorporated is proud to be an Equal Opportunity Employer. We are committed to creating equal opportunity for all employees and applicants for employment, regardless of race, color, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. We comply with U.S. laws governing nondiscrimination in employment in every location in which HXP has facilities. If you need reasonable accommodation for any part of the employment process due to a physical or mental disability, please send an email to View email address on click.appcast.io. #J-18808-Ljbffr HealthX Partners