Administrative Assistant - Executive

Administrative Assistant - Executive

At Regions, the Administrative Assistant - Executive performs advanced, diversified, and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices. This position may assist an executive, senior manager, or a group of leaders.

Primary Responsibilities

• Manages confidential, strategic, and business critical information
• Coordinates meetings and events (onsite and offsite), reserves and prepares facilities, prepares necessary materials and distributes minutes of meetings
• Completes complex projects
• Keeps abreast of all technology used by department and troubleshoots any issues
• Manages leader's email inbox
• Initiates routine and non-routine correspondence and memoranda
• Prepares reports and presentations
• Coordinates details related to business travel
• Completes expense reports
• Schedules and maintains calendar of appointments
• Greets and directs visitors
• Answers and directs incoming calls
• Resolves routine and complex inquiries
• Assists with scanning, copying, faxing, filing, mailings, and other similar tasks
• Receives and distributes mail
• Orders supplies and equipment
• Acts as a resource to associates with less experience
• May provide back up to other Administrative Assistant associates for coverage and/or additional assistance needed

This position requires the tracking of time and is eligible for overtime for hours worked in excess of 40 per week under the Fair Labor Standards Act.

Requirements

• High School Diploma or GED
• Seven (7) years of administrative experience

Skills and Competencies

• Ability to deal well with changing assignments and priorities
• Ability to maintain confidentiality
• Ability to performs duties with high level of autonomy
• Ability to work in a fast-paced work environment
• Ability to work under pressure and meet deadlines
• Advanced skills with Microsoft Office (Excel, Word, PowerPoint, Outlook, etc.)
• Attention to detail
• Customer service oriented
• Strong verbal, written communication, and organizational skills
• Strong work ethic and self-motivation

Additional Job Description

• Strong decision-making skills combined with a high level of organization.
• Experience managing high-volume email inboxes and driving workflows to completion.
• Excellent written and verbal communication skills across diverse stakeholders.
• Experience preparing and editing basic PowerPoint presentations and documents.
• Ability to manage complex calendars, including scheduling and meeting coordination.
• Proven track record of tracking priorities and ensuring accountability to deadlines.
• Proactive approach with the ability to anticipate needs and resolve issues.
• Experience coordinating travel arrangements and detailed itineraries.
• Ability to interface with vendors and support meeting or event logistics (preferred).
• Experience supporting executives across different locations or time zones.

This position is intended to be onsite, now or in the near future. Associates will have regular work hours, including full days in the office five days a week. The manager will set the work schedule for this position, including in-office expectations. Regions will not provide relocation assistance for this position, and relocation would be at your expense. This position must be within a reasonable driving distance to Birmingham, AL or Charlotte, NC. Exceptions to the geographic location requirement may be made for current Regions associates who work remotely.

Regions will not sponsor applicants for work visas for this position. Applicants for this position must be currently authorized to work in the United States on a full-time basis.

Position Type

Full time

Compensation Details

Pay ranges are job specific and are provided as a point-of-market reference for compensation decisions. Other factors which directly impact pay for individual associates include: experience, skills, knowledge, contribution, job location and, most importantly, performance in the job role. As these factors vary by individuals, pay will also vary among individual associates within the same job.

The target information listed below is based on the Metropolitan Statistical Area Market Range for where the position is located and level of the position.

Job Range Target:

Minimum:

$67,250.00 USD

Median:

$84,970.00 USD

Incentive Pay Plans:

This job is not incentive eligible.

Benefits Information

Regions offers a benefits package that is flexible, comprehensive and recognizes that "one size does not fit all" for benefits-eligible associates. Listed below is a synopsis of the benefits offered by Regions for informational purposes, which is not intended to be a complete summary of plan terms and conditions.

• Paid Vacation/Sick Time
• 401K with Company Match
• Medical, Dental and Vision Benefits
• Disability Benefits
• Health Savings Account
• Flexible Spending Account
• Life Insurance
• Parental Leave
• Employee Assistance Program
• Associate Volunteer Program

Please note, benefits and plans may be changed, amended, or terminated with respect to all or any class of associate at any time. To learn more about Regions' benefits, please visit the provided link.

Location Details

Riverchase Operations Center

Location:

Hoover, Alabama

Equal Opportunity Employer/including Disabled/Veterans