Physician Scheduler - Emergency Department - Manhattan

Physician Scheduler - Emergency Department - Manhattan

Administrative/Office Support

New York, NY Full-Time/Regular

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary: We have an exciting opportunity to join our team as a Physician Scheduler - Emergency Department - Manhattan. In this role, the successful candidate The Physician Scheduler is responsible for managing physician scheduling for Residents and PEM providers in the Ronald O. Perelman Department of Emergency Medicine. The role will create and maintain schedules in ShiftAdmin and AMION. This position will collaborate with leadership to ensure all shifts are accurately filled each block, in a timely manner, and in alignment with provider needs and satisfaction. The role is also responsible for processing payroll transactions related to moonlighting and other non-standard provider hours.

Job Responsibilities:

• Generates and maintains schedules for 100+ providers across multiple sites using web-based platforms (ShiftAdmin, AMION) and other scheduling tools.
• Ensures providers are assigned their minimum shift commitment based on open availability.
• Updates the schedule to accommodate changes as they occur.
• Reviews schedule daily to ensure accuracy.
• Obtains regular and ad-hoc availability and scheduling preferences from contracted and per diem providers prior to each scheduling block.
• Utilizes scheduling policies and procedures.
• Assesses monthly and ongoing coverage needs.
• Provides coverage as needed in the absence of others on the administrative scheduling team.
• Distributes schedules to providers in advance of the start of the block.
• Completes provider information forms for all new providers.
• Updates and maintains provider contact and schedule information in Shift Admin.
• Develops and maintains good working relationships with providers.
• Maintains spreadsheets of yearly clinical hours, shift distribution, time off, and sick calls.
• Accurately processes payroll transactions for moonlighting and other non-standard hours worked.
• Responds to inquiries from management and individual clinicians.
• Demonstrates flexibility in response to unexpected changes, workload shifts, emergencies, staffing needs, and scheduling requests.
• Applies critical thinking skills and judgment in problem-solving.
• Demonstrates excellent communication and interpersonal skills, including telephone and email correspondence with leadership and medical staff.
• Maintains strong attention to detail, time management, and organizational skills.
• Ability to work with minimal supervision.
• Performs other duties as assigned by management.

Minimum Qualifications: To qualify you must have a Bachelors Degree in a related field. Minimum one (1) years of complex medical staffing or patient scheduling experience. Computer Skills: Proficient in the use of Microsoft Office Word and Excel. Ability to develop formulae for moderately sophisticated spreadsheets; set up routine computer procedures; resolve simple software/hardware problems. Ability to access e-mail, electronic calendars, and other basic office support software.

Preferred Qualifications: Two or more years experience of complex medical staffing or patient scheduling experience.

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $53,294.22 - $73,618.27 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.