Accounting Clerk

Position Summary

Under the supervision of the Director of Financial Services, the purpose of this position is to perform a variety of tasks related to accounts payable (A/P) and other accounting work performed in support of the Board of County Commissioners (BOCC) and the Clerk of the Circuit Court (CCC). The position requires the incumbent to communicate with co-workers, management, and the public in a courteous and professional manner. This is a non-exempt position under the FLSA.

Essential Functions

• Perform pre-audit and process accounts payable for the BOCC and CCC.
• Prepare, verify, test, audit, and reconcile documents such as purchase confirmation letters, petty cash request reimbursements and miscellaneous invoices.
• Balance BOCC and CCC A/P vouchers for check runs each week; perform data entry of BOCC and CCC A/P vouchers.
• Perform scanning/indexing of A/P vouchers for both BOCC and CCC.
• Assist supervisor on special projects; process non-routine requests.
• Maintain accurate files in a neat and orderly manner.
• Assist supervisor in the recommendation and implementation of procedures to improve the efficiency and productivity of the accounts payable Division of Financial Services.
• Establish a good rapport with BOCC departments with questions concerning account payables processing regarding payments.
• Reconcile vendor statements and coordinate payments of outstanding purchase orders.
• Respond promptly when returning telephone calls and replying to correspondence and faxes.
• Read, interpret, and analyze documents for processing.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Use mathematic procedures in making rapid, accurate calculations using basic math and arithmetic to add, subtract, multiply and divide in the development and verification of routine calculations.
• Plan, organize, and perform various clerical functions.
• Operate a variety of office equipment, including computer keyboard, printer, fax machine, copying machine, scanner, telephones, typewriter, calculator, etc.
• Effectively use business English, spelling, grammar and punctuation.
• Deal courteously with the public, in person, over the telephone, and via email.
• Meet deadlines.

Knowledge, Skills, and Abilities

A High School diploma or the equivalent is required plus two years of previous experience in bookkeeping, accounting, or other related clerical activity. Exceptional recent relevant and related work experience and/or education may be considered in lieu of minimum requirements on a year for year basis.

• Experience with Microsoft Outlook, Word, Excel, and Adobe required.
• Experience with Banner software beneficial.
• Perform duties with little supervision.
• A general knowledge of the other A/P functions required for coverage when others are out of the office. Knowledge of the principles and practices of Accounting is helpful.
• Ability to multi-task.
• Ability to thrive in a fast paced environment, where timeliness and accuracy are of critical importance.
• Ability to problem solve and to propose alternative solutions to process problems.

Supplemental Information

Supervisory responsibilities: None Physical Requirements: Tasks involve frequent walking, sitting, standing, standard stooping, stretching and bending, some lifting and carrying objects of light to medium weight (5-40 pounds). Environmental Requirement: Tasks are performed mostly indoors, but may be subject to infrequent exposure to adverse environmental conditions. Sensory Requirements: Task requires sound perception and discrimination. Task requires depth perception and discrimination. Task requires visual and color perception and discrimination. Task requires oral communications ability.

Equal Employment Opportunity: The Martin County Clerk & Comptroller is an Equal Employment Opportunity employer which means we will not discriminate against any perspective or current employee based on race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information.