Referrals Specialist-PACE

Community health is about more than just vaccines and checkups. It’s about giving people the resources they need to live their best lives. At Neighborhood, this is our vision. A community where everyone is healthy and happy. We’re with you every step of the way, with the care you need for each of life’s chapters. At Neighborhood, we are Better Together. Neighborhood Healthcare PACE is a managed medical plan built around surrounding participants with a team of physicians, nurses, social workers, therapists and care coordinators to help them maintain good health and a good quality of life. Our goal is to keep our seniors happy and healthy at home surrounded by their family and community. As a private, non-profit 501(C) (3) community health organization, we serve over 500k medical, dental, and behavioral health visits from more than 100,000 people annually. With two PACE centers located in Riverside County, our PACE program is positioned to serve over 650 senior participants. ROLE OVERVIEW and PURPOSE The Referrals Specialist will coordinate all referrals and follow-up care for PACE participants. The specialist is also responsible for receiving, processing, scheduling, and following up on all medical referral requests, including in-house and outside referrals for diagnostic testing, medical specialists, or other providers. Schedule: Monday-Friday, 8am-4:30pm. This position is onsite. Responsibilities Serves as the main point of contact for providers and clinic staff regarding referrals, authorizations, and appointment scheduling Prepares, processes, and completes referrals accurately and in a timely manner, including urgent and stat referrals for assigned PACE location Arranges transportation for participants to medical appointments at Neighborhood and other organizations, including escort coordination Communicates referral details and appointment information/instructions to participants and their families Tracks referrals in the designated logs and/or electronically via electronic medical records (EMR) Follows up on submitted authorization requests and maintains consistent status updates via EMR Monitors and reports on statuses of authorization requests; escalates issues as necessary until fully resolved and referral loop is closed Completes surgery scheduling with proper CPT codes and all needed follow ups, including pre and post order management, labs, EKG, images, etc. Manages needs for re-authorization across all clients and payors by working with clinical teams to ensure timeliness re-authorization ahead of expiry to avoid lapses in authorization or delays in patient care Reviews consultation reports for needed follow up requests and works with providers to ensure timely processing of all follow ups Works with the health information department to ensure timely retrieval of consultation reports Reschedules missed appointments and notifies the provider according to no show policies Arranges the retrieval of CD images and provides to medical specialist to ensure appointment are kept and completed Submits retro-authorizations and distinguishes between primary care and internal specialty visits Documents all actions taken in the participant medical record in accordance with current Clinic, DHCS and CMS regulations/guidelines Advocates and discusses with participants all aspects of the referral process as needed or requested by the treating provider Screens and answers related referral calls by telephone, text message, patient portal, and/or by mail Acts as a liaison between participant, clinic/providers, specialty care providers, hospitals, and other community resources Provider & Team Support Obtains referrals and authorizations from providers in timely manner Communicates referrals and authorizations information and pertinent medical information to the specialty provider Participates in scheduled department meetings Shares accountability for overall participant health outcomes, working in coordination with care teams Customer Relations Maintains a professional working relationship with all levels of staff, clients, and the public Cooperates, as part of a team, in accomplishing department goals and objectives Maintains positive relationships with all participants, prospective participants, clinical staff, prospective employees, fellow co-workers and referral sources Qualifications Excellent verbal and written communication skills, including superior composition, typing and proofreading skills Ability to interpret a variety of instructions in written, oral, diagram, or schedule form Knowledgeable about and experience with current procedural terms (CPT), international classification of diseases (ICD-10), and medical terminology Ability to successfully manage multiple tasks simultaneously Excellent planning and organizational ability Ability to work as part of a team as well as independently Ability to work with highly confidential information in a professional and ethical manner Physical Requirements Ability to lift/carry 10 lbs/weight Ability to stand for long periods of time COMPLIANCE (Safety & HIPAA) Follows all safety procedures as outlined in Neighborhood Healthcare’s Illness and Injury Prevention Plan (IIPP) and report any injuries and/or unsafe conditions immediately Maintains current knowledge of policies and procedures as they relate to safe work practices Follows all safety procedures and report unsafe conditions Uses appropriate body mechanics to ensure an injury free environment Familiarity with location of nearest fire extinguisher and emergency exits Follows all infection control procedures including blood-borne pathogen protocols Maintains privacy of all patients, employee and volunteer information and access such information only on a need-to-know basis for business purposes Complies with all regulations regarding corporate integrity and security obligations Reports all behavior and/or activity that are unethical, fraudulent, or unlawful Neighborhood Healthcare offers a generous benefit plan that includes: Medical, Dental, and Vision Plans. Two plus weeks of vacation, Nine Holidays including two Floating Holidays of your choosing, Sick/Personal time, Volunteer Time Off (VTO), 403b Retirement plan (similar to a 401k), optional Health and Wellness events, and much more! Pay range: $22.88 - $32.08 per hour, depending on experience. Compensation Disclosure: The posted salary range reflects the designated pay grade for this position. While this range represents the broader classification of the role, actual compensation will be based on several factors, including but not limited to: the candidate’s overall knowledge, skills, and experience, market data and industry benchmarks, internal equity within the organization, Budgetary considerations and organizational needs. As a result, placement within the range is not guaranteed, and the full pay grade range may not be utilized. Qualifications Education Required High School or better. Licenses & Certifications Required Basic Life Support Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor. #J-18808-Ljbffr Neighborhood-Healthcare