DOC Stateville NRC Office Assistant - Record Office

Stateville NRC Office Assistant - Record Office

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome.

Position Title: Office Assistant

Location: Crest Hill, IL, US, 60403

Salary: Anticipated Starting Salary (Effective 7/1/26) $4,080 a month; Full Range $4,080-$5,364 a month

Job Type: Salaried Category: Full Time

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME Merit Comp Code

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Corrections is seeking an Office Assistant to work at the Stateville NRC. This position is responsible for establishing and maintaining files, preparing reports on incoming individuals in custody, and preparing/keyboarding transfer lists. In addition, this position will prepare/keyboard face sheets from court and mittimus papers for individuals in custody entering the Reception and Classification Center.

Essential Functions:

• Establishes and maintains files.
• Prepares reports on incoming individuals in custody which includes copies of their mittimus papers, statement of facts, face sheets and Federal Bureau of Investigation sheets.
• Prepares and keyboards transfer lists prior to the transfer of individuals in custody from the center and those being picked up at other institutions.
• Prepares and keyboards face sheets from court and mittimus papers for individuals in custody entering the Reception and Classification Center.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience.
• Requires the ability to keyboard accurately at 35 words per minute.

Conditions of Employment:

• Requires ability to pass the IDOC/IDJJ background check.
• Requires ability to pass a drug screen.
• The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
• Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the department.
• Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

Work Hours: 8am-4pm Mon-Fri, Sat/Sun off

Headquarter Location: Stateville NRC 16830 S Broadway St, Crest Hill, Illinois, 60403

Agency Contact: Cathy Beckway Email: View email address on click.appcast.io

Posting Group: Office & Administrative Support

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success.

The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.