Administrative Assistant, Sales

Administrative Assistant, Sales

At Brooks, we believe movement is the key to feeling more alive. That's why we're driven to create gear and experiences that take people to the place that makes them feel more alive whether it's a headspace, a feeling, or a finish line. Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation. Our brand values help bond us together and drive our success:

• Runner First: We act in the best interest of the runner
• Word is Bond: We do what we say we'll do
• Champion Heart: We give our all in everything we do
• There is no "I" in Run: We stay generous with our humanity
• Keep Moving: We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we're all moving towards something. Let's run there.

Your Job:

The Administrative Assistant, Sales will provide day-to-day administrative support to leadership and the broader Sales team as well as assist in the execution and project management of key sales events ensuring a world-class brand experience for our partners and internal stakeholders. You are the go-to person for our 40+ sales rep force. You provide critical support to the VP, North America Sales & Service assisting in meeting execution, sales representative communication and overall sales team support.

Your Responsibilities:

• Support key account sales meetings for select key accounts including travel, site/room management, arranging for meals, product seeding and other needs to insure a high-value meeting environment for critical customers, including RIA Run Summit, GOA Trade Show, Bi-annual sales meeting support and other key account meetings as needed
• Work under the direction of the VP, North America Sales and Service & Sales Event Lead to support the daily administrative, business and team needs across the department
• Proactively manage the calendars for the VP, North America Sales & Service as well as functional leaders as needed
• Partner with Sales Leadership Team to drive business and culture initiatives across each team and help build team integration and collaboration
• Coordinate travel arrangements including scheduling flights, ground transportation, and booking hotel accommodations and handling any other trip related tasks for multiple employees
• Manage Apparel and Footwear samples, which includes ordering and managing inventory for team, M3 data entry; marketing order placement, seeding and sample ordering and maintenance of storage sites for all Sales samples in HQ buildings
• Act as subject matter expert on team travel and expense reports for full Sales organization
• Reconcile expenses from department credit card for accounting.
• Arrange and coordinate team meetings and events, venues, vendor management, room setup including audio/visual.
• Attend meetings, take notes, and track and share decisions and action items.
• Prepare sales collateral for sales presentations (PowerPoint, copying, binding).
• Set-up HQ Showroom(s) for key account meetings with external customers.
• Manage the race bib program for retailers; write PO's, communicate with retailers, sales reps and vendor
• Facilitate VISA requests for international travel for sales managers and key customers
• Perform special projects and additional duties as assigned.

Qualifications:

• High school degree or equivalent
• 3+ years of experience in administrative support
• Exceptional interpersonal, verbal, and written communication skills with a service orientation
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong prioritization and organizational skills with a proven ability to get things done
• Sound judgment skills with an ability to work with confidential information and discretion
• Ability to work independently, take initiative, and help improve day-to-day processes.
• Strong interpersonal skills with the ability to build and maintain effective working relationships across the company.
• Proficiency with Microsoft Office (Outlook, Powerpoint, Excel, Word, Visio), Sharepoint, office technology and equipment
• Experience creating high quality presentations utilizing Powerpoint, Keynote and reports using Excel is strongly preferred.
• Embraces and lives the Brooks values!

Compensation: The pay range for this position, based out of the Brooks Seattle HQ, is $31.47 - $47.20 per hour. Base pay offered will vary depending on job-related knowledge, skills, and experience.

Other: Brooks is proud to offer a robust benefits package to our employees and their families!

Benefits - including medical, dental, vision, life and AD&D insurance, disability insurance, HSA and employer contribution, FSA, family & fertility assistance, 401K Savings Plan and match, employee assistance program, and transportation assistance.

Paid Time Off - Brooks offers generous time off including five weeks of paid time off, eleven paid holidays, paid sick and parental leave.

Bonus - in addition to base pay, Brooks employees may also be offered an annual bonus based on company performance.

Perks - including product discounts, employee recognition, fitness discounts, volunteer and donation benefits.

Location - You will spend 4 days per week in our Seattle offices, as we believe our organization flourishes when connections, collaboration, creativity, problem-solving, and celebrations happen in person.

At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply. Brooks is proud to be an equal employment opportunity employer. All employment decisions are made without regard to race, religion, creed, color, national origin, age, sex, gender, gender identity or expression, two-spirit identity, sexual orientation, genetic information, the presence of a physical, mental, or sensory disability, marital status, pregnancy (including childbirth and related conditions), caste, citizenship or immigration status, honorably discharged veteran or military status, actual or perceived victims of domestic violence, harassment, sexual assault or stalking, HIV or Hepatitis C infection, political ideology, use of a trained service animal by a person with a disability, or on any other basis protected by federal, state, or local law, or any other non-merit based factors.