Payroll Manager

Responsible for the overall effective and efficient management of Payroll Department operations. Provides leadership to assigned staff, ensuring effective internal and external communications, exercising appropriate judgment and decision‑making skills, and ensuring that all departmental operations are monitored and conducted efficiently and effectively. Also ensures effective tactical and strategic budget development and implementation; interfaces with other departmental and operations personnel to communicate and/or coordinate with those individuals to enhance overall Company profits. Ensures department and assigned staff operate in compliance with applicable internal policies and procedures, gaming regulations, and external agency requirements. This list of duties and responsibilities is illustrative only of the tasks performed by this position and is not all inclusive. SUPERVISION RESPONSIBILITIES Payroll Supervisor and Payroll Clerk MINIMUM QUALIFICATIONS Must be a minimum 21 years. Bachelor’s degree in Business Administration, Accounting or related area from a four‑year college or university and five (5) or more years of experience in Payroll to include at least two (2) years of supervisory experience. Two (2) or more years of direct experience administering UKG payroll and workforce management systems required. Required to pass a pre‑employment drug screening and obtain and maintain an Osage Nation gaming license. Applicants must be able to perform all essential functions of job duties with or without reasonable accommodation. DEPARTMENT OPERATIONS Manages and ensures integrity, timeliness, and accuracy of the payroll function by following company procedures, internal controls, and training staff. Ensures the integrity of all payroll transactions and systems. Maintains all records, reports, and other required paperwork in payroll administration. Conducts the necessary research to effectively resolve payroll issues. Oversees the preparation of periodic reports of earnings, taxes, and deductions. Performs appropriate and timely review of payroll reports to ensure compliance with tax and deduction filings. Ensures the payroll staff uses all available resources to complete essential duties and responsibilities. Prepare and present Labor analytics reports to Finance and Operations, including OT analysis, Headcount and FTE tracking and other Ad Hoc reports as requested by leadership. Serve as a primary UKG payroll system administrator. Maintain and configure earning codes, deduction codes, and tax settings. Lead UKG upgrades, testing cycles, and system enhancements. Develop payroll reporting dashboards and reconciliation tools within UKG. Partner with HRIS to ensure integrity between HR and Payroll modules. Ensure the payroll staff provides excellent employee and guest service. Ensures the payroll staff meets the attendance. Maintains professional rapport and communication with employees and auditors. Creates and distributes payroll reports as needed. Continuously analyzes operations and recommends improvement to achieve maximum efficiency, and effectively relates ideas for improvements, as well as soliciting employee input. Provides support and leadership direction to individuals directly reporting to this position in accordance with the organizational chart. Responsible for the selection, training, and performance evaluation of all assigned staff. May recognize, reward, discipline, promote, and/or terminate employees within the area of responsibility, as necessary, and in accordance with authority. Visits workspaces, break areas and other work shifts to be available and/or visible to staff members with the express purpose of showing interest, concern, or appreciation. Ensure departmental staff is aware of standards and expectations through publicity around their enforcement and effectively communicates consequences for not maintaining expected standards. Ensures all employees within areas of responsibility receive fair and equitable treatment regarding their respective terms and conditions of employment. Creates and implements staffing plans, training policies, and procedures designed to enhance departmental operations and guest service standards while maintaining fiscal responsibility. Develops and implements staff development plans for those employees who display the necessary skills, motivation, and attitude to grow within the company. Forms opinions and makes decisions based on information and the identification of available facts. Makes decisions or draws conclusions using data and information from experience. Investigates, evaluates information, and makes final decisions regarding departmental operational matters, guest/employee disputes, and/or employee disciplinary actions in accordance with authority and ensures those decisions follow applicable laws, rules, regulations, and established controls. Develops and submits for approval annual departmental operating budget and justification assessments. Monitors and ensures expenses remain within operational projections or approves variances as may be necessary to ensure departmental services are maintained or enhanced. Creates and adjusts performance standards, measures, and changes in procedures for increased efficiency, and internal/external guest service. Provides timely and accurate analysis of departmental related statistics, analytical reports, and related operating expenses that will ensure the department functions in an effective, efficient, and profitable manner. Performs all other related and compatible duties as assigned. #J-18808-Ljbffr