Sales and Office Operations Specialist

Job Description

Job Description

Elite Consulting Partners is seeking a highly organized, proactive, and resourceful Office Operations and Assistant to the Vice President of Sales to join our growing team!

This position plays an important role in supporting our VP of Sales, Sales leadership, and broader organization while helping ensure the efficient operation of our two office locations.

The ideal candidate is a polished professional who thrives in a fast-paced, collaborative environment, enjoys working with people, and takes ownership of making things run smoothly. This is a hands-on, technology-forward position that combines sales support, client coordination, business operations, and process improvement.

We're looking for someone who doesn't just identify problems but takes initiative to develop solutions, improve processes, and contribute to the overall success of the organization.

What You'll Do

Sales Leadership & Team Support

• Provide direct operational and administrative support to the VP of Sales and Sales leadership.
• Coordinate sales meetings, client visits, presentations, and other sales-related activities.
• Assist with client-facing communications, scheduling, meeting preparation, and follow-up coordination.
• Organize sales meetings, prepare materials, document action items, and track follow-through.
• Partner with Sales leadership to identify opportunities to improve workflows, communication, and operational efficiency.
• Support sales initiatives, special projects, and team events.
• Serve as a liaison between Sales and other internal departments to ensure seamless coordination.

Business & Office Operations

• Serve as a primary point of contact for day-to-day operations across our two office locations (301 and 309).
• Coordinate with building management, vendors, and service providers to maintain an efficient and professional office environment.
• Oversee office logistics, including seating arrangements, equipment, supplies, conference rooms, and facility needs.
• Evaluate operational challenges, prioritize competing requests, and recommend practical solutions.
• Assist with vendor evaluations, purchasing decisions, expense monitoring, and operational planning within assigned authority.
• Develop and improve office procedures to enhance productivity, communication, and overall effectiveness.

Employee Experience & Cross-Functional Support

• Coordinate internal meetings, employee events, travel arrangements, catering, and company activities.
• Partner with HR and IT to support new-hire onboarding, including workspace preparation, equipment, and system access coordination.
• Support office-wide communications and initiatives that contribute to a positive, organized, and productive work environment.
• Collaborate with Sales, HR, Finance, IT, and leadership on operational projects.

Technology & Process Improvement

• Utilize Microsoft 365, Teams, shared calendars, and project management tools to streamline daily operations.
• Identify opportunities to improve workflows through technology and automation.
• Take ownership of operational projects, track progress, and ensure timely completion.
• Independently assess nonroutine operational challenges, evaluate possible solutions, and make recommendations to leadership.
• Help implement more efficient systems and processes as the organization continues to grow.

What We're Looking For

• 3–5 years of experience in business operations, sales support, office administration, or a related position.
• Experience supporting senior leadership or a fast-paced sales organization preferred.
• Strong proficiency in Microsoft Office 365, Teams, Outlook, and digital collaboration tools.
• Exceptional organizational skills and the ability to manage multiple priorities independently.
• Excellent written and verbal communication skills with a professional, client-focused approach.
• Strong problem-solving skills, sound judgment, and a proactive mindset.
• Ability to anticipate needs, take initiative, and work effectively across multiple departments.
• Comfortable managing operational responsibilities across multiple office locations.
• A positive, adaptable, and team-oriented approach.
• Ability to work Monday-Friday 8:30 am - 6:30 pm.

You'll thrive in this position if you are someone who:

• Takes initiative and enjoys finding better ways to get things done.
• Can balance supporting Sales leadership with broader operational responsibilities.
• Is comfortable making decisions within established authority and recommending solutions.
• Enjoys working with people and creating an organized, professional environment.
• Pays attention to details without losing sight of the bigger picture.
• Brings energy, accountability, and a solutions-oriented mindset to work every day.

Why Join Elite Consulting Partners?

At Elite Consulting Partners, we value collaboration, professional development, accountability, and continuous improvement. We believe in providing employees with opportunities to contribute, develop their skills, and make a meaningful impact.

This is an excellent opportunity for someone who enjoys variety, takes pride in supporting a high-performing team, and wants to contribute to the operational success of a growing organization.

$60,000 to $65,000 annually. This position is eligible for additional compensation programs, including bonuses.

We offer a competitive benefits package to support our team members. Eligible employees have access to PTO, Sick leave, health, dental, vision, 401K, PTO.

Elite Consulting Partners is an Equal Opportunity Employer. Qualified applicants are considered without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, genetic information, pregnancy, disability, or protected veterans’ status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Sponsorship Statement:

As a condition of employment, individuals must be authorized to work in the United State without sponsorship for a work visa by Elite Consulting Partners currently or in the future.

Company Description

At Elite Consulting Partners, we're obsessed with data and relentless about relationships. As a premier consulting firm serving the financial services industry, we specialize in helping financial advisors transition firms, acquire practices, and grow — with services spanning M&A and acquisition support, marketing and brand consulting, and database management. Based in Moorestown, NJ, we operate a family of brands built around a single goal: being the first call an advisor makes when they're considering a move. We're a fast-growing firm scaling toward $100M in revenue, and we hire people with the passion and skill to make a visible impact across our organization.

Company Description

At Elite Consulting Partners, we're obsessed with data and relentless about relationships. As a premier consulting firm serving the financial services industry, we specialize in helping financial advisors transition firms, acquire practices, and grow — with services spanning M&A and acquisition support, marketing and brand consulting, and database management. Based in Moorestown, NJ, we operate a family of brands built around a single goal: being the first call an advisor makes when they're considering a move. We're a fast-growing firm scaling toward $100M in revenue, and we hire people with the passion and skill to make a visible impact across our organization.