Office Administrator

A growing HVAC, hydronics, sales, and service organization is seeking a professional and organized Receptionist to support daily office operations. This flexible, in-person, part-time role typically works primarily between 8:00 a.m. and 1:00 p.m. The ideal candidate is customer-focused, detail-oriented, and proactive, with a strong commitment to providing excellent service and maintaining a professional office environment.

Responsibilities:

Answer and direct incoming phone calls while providing exceptional customer service.
Greet visitors, clients, and guests in a professional and welcoming manner.
Research and assist with customer inquiries and routine office matters.
Maintain office supply inventory, place orders, and monitor stock levels.
Keep break room supplies stocked and organized.
Receive, sort, and distribute incoming mail and packages.
Record and process incoming checks.
Manage business licenses, renewals, and related administrative requirements.
Coordinate catering arrangements for meetings, lunches, and company events.
Organize employee and client appreciation gifts, cards, and special recognitions.
Maintain training room and conference room schedules.
Manage and update company calendars in Outlook, including meetings, employee anniversaries, and birthdays.
Support office equipment operations, including phones, postage systems, audiovisual equipment, and copiers.
Coordinate maintenance, troubleshoot issues, and arrange repairs as needed.
Maintain equipment inventories and assist with evaluating new office equipment and solutions.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:


Required Skills & Experience
- 2-3 years of experience in customer service, reception, or administrative support roles, ideally within a professional office setting.
- Strong organizational and time-management skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proactive problem-solving skills and the ability to anticipate needs.
- High attention to detail and commitment to accuracy.
- Proficiency in Microsoft Office applications.


Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.