Payroll Specialist I

Role Description

SWBC is seeking a talented individual to serve as the primary SWBC PEO representative and primary contact with assigned clients and shared employees to fulfill customer service needs. This role is responsible for all aspects of the payroll for the assigned employees facilitating timely and accurate processing of multi-state, weekly, bi-weekly, semi-monthly, and monthly payroll schedules.

In this role, you will be joining a thriving team environment that is enthusiastic about providing personalized HR support to a growing list of valued clients. The Payroll Specialist I position will give you the opportunity to further develop your career and expand on your payroll knowledge, while you serve as a key role in strengthening the long-term relationships between SWBC PEO and clients.

Essential duties include the following:

• Maintains payroll-related accounts and processes multi-state payroll.
• Responsible for reconciliation and accuracy of payroll system.
• Prepares forms, enters data into payroll system, computes wages and deductions, and posts to payroll records.
• Interacts with clients regarding payroll questions and problem resolution.
• Maintains and processes appropriate records to support all payroll transactions including salary changes, deduction changes, terminations, and name and address changes.
• Works with clients to resolve payroll issues and/or discrepancies.
• Processes garnishments.
• Collects and ensures new hire paperwork and appropriate documents are processed accurately in the payroll and timekeeping systems.
• Maintains W-4 and I-9 documents for all client new hires and processes E-Verify.
• Performs all other duties as assigned.

Qualifications

• High school diploma or equivalent required. Advanced degree a plus.
• Minimum of three (3) years of experience in payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance.
• Based upon client payroll processing assignment, a minimum of three (3) years of experience with auto dealership payroll processing, garnishments & general deductions, and W-2 & I-9 maintenance may be required.
• Fundamental Payroll Certification (FPC) preferred.
• Certified Payroll Professional (CPP) preferred.
• Bilingual preferred.
• Working knowledge of processing job costed and certified payrolls.
• Knowledge of time clock systems.
• Knowledge of the Department of Labor and Fair Labor Standards Act in regards to payroll and overtime.
• Working knowledge of personal computers and payroll database systems.
• Working knowledge of handling routine payroll tasks and effectively communicating the results.
• Proficient skills in MS Excel, Word, and PowerPoint.
• Excellent verbal and written communication skills.
• Strong interpersonal and organization skills.
• Strong listening skills with the ability to focus on detail, demonstrate accuracy, and maintain a high level of confidentiality.
• Able to be internally inspired to perform a task to the best of one’s ability using his or her own drive or initiative.
• Able to show consideration for and maintain good relations with others.
• Able to process multiple payrolls for numerous clients with various payroll schedules.
• Able to utilize the available time to organize and complete work within given deadlines.
• Able to multi-task and adapt to change.
• Able to sit for long periods of time performing sedentary activities.

Benefits

• Competitive overall compensation package
• Work/Life balance
• Employee engagement activities and recognition awards
• Years of Service awards
• Career enhancement and growth opportunities
• Leadership Academy and Mentor Program
• Continuing education and career certifications
• Variety of healthcare coverage options
• Traditional and Roth 401(k) retirement plans
• Lucrative Wellness Program

Additional Information

• SWBC is a Substance-Free Workplace and requires pre-employment drug testing.
• SWBC does not hire tobacco users as allowed by law.