Program Coordinator

Cabrillo College is looking for staff to provide quality programs and services for a diverse student population, promoting ever-evolving needs as our students grow toward their individual aspirational goals. Cabrillo is a Hispanic Serving Institution (HSI) with a special focus on enhancing the Latinx student experience. Join our team, which values high-level, innovative instruction, support services, and a welcoming environment, and helps change the world one student at a time! full-time, categorically funded, 12-months per year Program Coordinator - Learning Communities Center (LCC) position plans, coordinates and implements student programs, service delivery, activities and events; coordinates supportive services and access to resources for individual students; performs outreach and inreach to students targeted by program; performs complex administrative support duties including identifying and soliciting funding sources, monitoring program budget and reporting program results; and performs related duties as assigned. The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 10,500+ students per term. As of the 2025 Academic Year, 71% of Cabrillo students are members of minoritized populations, identifying themselves as LatinX (49%), Multi Ethnic (20%), Asian (1%), Black Non-Hispanic ( COMPENSATION AND BENEFITS Starting Salary Range: $5,394 to $6,245 per month; plus 5% annual increases up to step 7; maximum initial salary step placement on the classified salary schedule is step 4. Full-time (40 hours per week) assignment, 12 months per year. Monday through Friday, 8:00 a.m. - 5:00 p.m., with evenings and weekends as required. Classified employees are required to join the California Public Employees' Retirement System (CalPERS) and as such contribute 8% of their monthly salary to CalPERS on a pre-tax basis. Position scheduled to begin as soon as possible, pending continued categorical funding and Governing Board ratification. Salary is subject to proration based on the beginning date of assignment. Cabrillo is unable to sponsor work visas. Benefits: Our comprehensive benefits package includes medical, dental, life, short- and long-term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement, and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information. Work-Life Balance This opportunity is a full-time assignment, months per year. Classified employee benefits include: Twelve (12) days vacation leave accrued annually; rate increases up to a maximum of twenty (20) days at year ten (10) Twelve (12) days of sick leave accrued annually, seven (7) of which can be used as Personal Necessity days annually Nineteen (19) paid holidays annually Five percent (5%) Longevity award annually after ten (10) years of service, with increases to fifteen percent (15%) at twenty (20) years Professional Growth educational incentive program As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives. Other Duties Plans, coordinates, and implements programs, services, and activities necessary for the Learning Communities Center to achieve academic, career, and personal success; develops program plans; tracks and conducts studies and performs complex data analyses to evaluate the effectiveness of current programs; writes a variety of reports and makes recommendations on program enhancements/ service areas; assists in assessing student success outcomes. Participates in developing and monitoring the program budget; researches, identifies, and assists with the solicitation of grants, donations, and other sources of funding; maintains and purchases inventory and supplies, including office supplies, food pantry items, and emergency supplies for students. Directly assists students in overcoming obstacles to personal and academic success through access to academic and support services; advocates for student needs with other campus programs and departments and refers students to counselors and community resources. Determines program eligibility for new and continuing students according to District and program guidelines; monitors continuing students for adherence to program requirements and advises students on how to access resources needed to maintain eligibility; assists students in resolving issues impacting program eligibility; maintains student case management files/system and reviews student records. Organizes and implements outreach and matriculation programs, orientation activities, workshops, cultural experiences, and academic support/tutoring programs; may oversee a center or communal space for program participants. Represents the District and/or program on a variety of internal and external committees; develops partnerships with community agencies, business/industry and local government; liaisons with local high schools, other colleges, academic institutions, and other cultural agencies. Assists with the recruitment, hiring and training of student employees; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; reviews and processes payroll timesheets. Other Duties Participates in communications among departments to coordinate responses to students in crisis or requiring academic intervention. Oversees program marketing, including preparation and production of promotional materials, invitations, and publications; updates and maintains the department or program website and social media accounts. Coordinates logistics of major events, including liaison work with other campus departments and facilities, event participants, vendors, and sponsors. Demonstrates sensitivity to and understanding of diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty, and staff. Performs related duties as assigned. Education and Experience Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Understanding of, and sensitivity to, the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation, of community college students, faculty and staff AND Graduation from an accredited four-year college with a bachelor’s degree and coursework applicable to the program AND at least three (3) years of progressively responsible experience in student support, human services, or social services OR An equivalent combination of training and experience. PLEASE NOTE: Additional experience as outlined above may be substituted for the education on a year-for-year basis, or additional education may be substituted for the experience on a year-for-year basis, up to two (2) years. Knowledge, Skills and Abilities Knowledge of: Program goals, objectives, policies, procedures and practices applicable to the area of assignment. District and community resources including governmental, community, and social service organizations and their functions. Common issues and challenges facing a diverse population of community college students. Student recordkeeping practices and procedures for processing and reporting student data. District payroll and general accounting system operations, practices and procedures. District rules, policies and procedures applicable to departmental and division operations. Principles, methods and practices applicable to the design and implementation of public relations, outreach and marketing programs. Research methods and analysis techniques. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budgeting, purchasing and expense reporting. Basic grants administration methods and practices. Applicable sections of the California Education Code, Title V and other applicable laws. The Family Educational Rights and Privacy Act and other District, state and federal laws, rules, regulations and policies governing student records. Skills and Abilities to: Plan, coordinate, and implement programs, services, and activities to increase student engagement and academic success. Organize and oversee the day-to-day operations, activities, and services of a student-focused center. Comprehend requests for information or assistance, identify appropriate resources, and advocate effectively for students and program participants. Exercise tact and diplomacy in dealing with sensitive, complex, and confidential student issues and situations. Accurately and effectively evaluate student applications and records for program and service eligibility. Organize, set priorities, and exercise sound, independent judgment within areas of responsibility. Develop and implement appropriate program procedures and controls. Compose clear, concise, and comprehensive analyses, correspondence, reports, studies, agreements, presentations, and other written materials. Reconcile and report statistical information utilizing complex spreadsheets and databases. Make presentations and present proposals and recommendations clearly, logically, and persuasively to diverse audiences. Maintain the confidentiality of District and student files and records. Communicate effectively, both orally and in writing. Understand and follow written and oral instructions. Operate a computer and use standard business software. Establish and maintain effective working relationships. Uphold the District’s mission, values and objectives, including equity and Guided Pathways. Support an inclusive work environment that foster diversity, respect, and engagement. Licenses, Certificates and Other Requirements A valid California driver’s license or ability to access and use alternative transportation. Conditions of Employment Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes). Cabrillo is an E-Verify employer. EEO Statement Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status, or protected veteran status. Accommodations Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at View email address on click.appcast.io. #J-18808-Ljbffr