Transportation Coordinator

Job Title: Transportation Coordinator Exemption Status/Test: Exempt Reports to: Director of Operations Date Revised: 5/2023 Dept./School: Transportation Primary Purpose: Direct and manage district's transportation operations. Ensure safe and efficient operation of transportation department. Oversee maintenance of all district-owned vehicles. Qualifications: Education/Certification: Clear and valid Texas commercial driver's license with Passenger (P) and School Bus (S) endorsements Special Knowledge/Skills: Ability to direct and manage operations of a large fleet of vehicles Ability to pass U.S. Department of Transportation alcohol and drug tests and annual physical exam Knowledge of energy management and vehicle repair and maintenance Ability to conduct on-site inspections of all vehicle repair and maintenance operations Ability to manage budget and personnel Ability to implement policy and procedures Ability to interpret data Ability to use technology to plan, operate, monitor, and evaluate transportation operations Strong organizational, communication, and interpersonal skills Experience: Supervisory experience in transportation and fleet operations preferred Experience as a bus driver preferred Major Responsibilities and Duties: Transportation and Vehicle Maintenance Operations 1. Manage the delivery of transportation services for students and ensure they are picked up and arrive safely and on time. 2. Oversee preparation and updating of bus routes and schedules for all schools in district and develop plans to meet future transportation needs. 3. Communicate changes in routes and scheduling to campuses and the public when warranted. 4. Coordinate transportation for extracurricular activities and special programs. 5. Assign bus drivers to routes and extracurricular trips and find substitutes as needed. 6. Monitor fuel deliveries and distribution. Ensure all vehicles are fully fueled prior to CISD personnel use. 7. Oversee repair of all district-owned vehicles and preventive maintenance. Ensure vehicle repair requests and work orders are prioritized and processed in a timely manner. Contract for outside services that cannot be performed in shop. Policy, Reports, and Laws 8. Implement federal and state law, State Board of Education rules, and board policy. 9. Compile, maintain, file, and present all reports, records, and other documents required. 10. Prepare, process, and maintain all documents required to verify safety certification and alcohol and drug testing of bus drivers. 11. Ensure employee time records are accurately maintained and data necessary to process transportation payroll is delivered in a timely manner. 12. Follow district safety protocols and emergency procedures. Budget and Inventory 13. Assist in the development of and administration of the budget based on documented needs and ensure operations are cost effective and funds are managed wisely. 14. Maintain current inventory of supplies and parts and initiate purchases in accordance with budgetary limitations and district policies. Approve and forward invoices for transportation to accounting department. 15. Recommend disposal of obsolete or worn-out vehicles and equipment. Recommend purchase of vehicles as necessary. Student Management 16. Implement district's student discipline policies and ensure expectations about appropriate behavior when using district transportation are communicated to students. Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations. 17. Investigate reported concerns and take appropriate action to resolve issues, including contacting all affected parties. 18. Administer, coordinate, and maintain the Smart Tag program in CISD. This includes routing, geocoding, ID cards, and updating necessary technology. Personnel 19. Select, train, and supervise staff and make recommendations relative to assignment. 20. Submit requisitions for open positions to Human Resources. Participate, coordinate, and facilitate interviews with Human Resources. Safety 21. Enforce safety standards that conform with state, federal, and insurance regulations and develop a program of preventive safety. 22. Assess and coordinate road conditions and hazards and advise administration about inclement weather conditions that may result in delayed starts or the closing of schools. Participate in the decision-making process in school closures. 23. Investigate school bus accidents and student safety violations and file appropriate reports. 24. Maintain safety standards in conformance with federal, state, and insurance regulations. 25. Organize and conduct training programs to promote a safe work environment. 26. Ensure transportation equipment is in excellent operating condition. 27. Follow district safety protocols and emergency procedures. Other 28. Participate in development of the district's Emergency Operations Plan and be prepared to take an active role in responding to emergencies as needed. 29. Operate bus as needed. Supervisory Responsibilities: Supervise, evaluate, and make recommendations for bus drivers, bus monitors, and administrative assistant.* Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including computer and peripherals; district vehicle; school bus Posture: Prolonged sitting; frequent standing, kneeling/squatting, bending/stooping, pushing/pulling, and twisting Motion: Frequent walking; regular grasping/squeezing, wrist flexion/extension, #J-18808-Ljbffr